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New Public Records Law Requirements for Court Files and Official Records Effective January 1, 2012
Yulee, FL – December 19, 2011 – Procedures for handling social security numbers, bank account, debit, charge, and credit card numbers contained in court and official records will change effective January 1, 2012 pursuant to Fla. Stat. 119.0714(2)(a) and (e)1. On January 1, 2012, and thereafter, the Clerk of Court must keep social security numbers, bank account, debit, charge, and credit card numbers confidential and exempt from inspection and copying. This change will affect two important processes in the Clerk’s office:

  • Filing of Court Documents and Official Records

Beginning January 1, 2012, deputy clerks will be required to manually redact the exempt information when receiving documents to be filed with the court or in the official records until the office installs redaction software. To facilitate the filing process, the Clerk’s office asks citizens to please redact exempt information prior to filing documents to be placed in court files or recorded in the Official Records.
  • Customer Requests to View Files

Since deputy clerks must review documents contained in court files to see if any information must be redacted prior to allowing customers access to court files, the new law will likely mean longer wait times for customers wanting to view case files at the New Public Records Law Requirements for Court Files and Official Records, Effective January 1, 2012

December 19, 2011
Clerk’s office. When a request is made to view a large file containing exempt information, deputy clerks may have to ask the requestor to return to the office at a later time, allowing deputy clerks adequate time to redact exempt information.
“My capable and efficient staff will work hard, as they always do, to make compliance with the new law as seamless as possible. I respectfully ask our customers to please bear with us as this change takes place,” said John Crawford, Clerk of Court/Comptroller. “My hope is that our customers will understand that any wait time they experience will be a small trade-off for better privacy.”
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