Nassau County Board of County Commissioners Regular Session, February 19, 2014, 9:00 A.M.

Nassau County Board of County Commissioners
Regular Session, February 19, 2014, 9:00 A.M.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Barry V. Holloway, Commissioners Daniel B. Leeper, Steve W. Kelley, Pat Edwards, and Walter J. Boatright.

Other Officials Present: David A. Hallman, County Attorney; and Ted Selby, County Manager.

Staff Present: Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; Peter King, Growth Management Director; and representing the Clerk’s office Brenda Linville and Peggy Snyder, Deputy Clerks.

Official Agenda Summary:

Audience Input:
None.

PRESENTATION(S):
RS140219 – 9:03:03 (Tab A) Bill Flynn, President of the Fernandina Beach Friends of the Library re: donation for the Fernandina Library Branch.

Discussion: Mr. Flynn came forward to present the Board with a check in the amount of $22,651.00 representing the final payment towards their gift of $25,000.00 for the Fernandina Beach Library for the current fiscal year. He explained how the funds were raised. He also reminded the Board that their spring book sale would be held on April 4 and 5, 2014 at the Peck Gym in Fernandina Beach. Discussion followed.

RS140219 – 9:08:41 (Tab B) John Hendricks, West Nassau Historical Society re: placement of a historical marker in Kings Ferry.

Discussion: Mr. Hendricks came forward to discuss the mission of the West Nassau Historical Society. He also provided a brief history regarding Kings Ferry and reviewed the draft texts for the marker; maps of the Kings Ferry boat ramp; and the Kings Ferry Historical Marker Project Time Line. Mr. Hendricks requested: (1) permission from the Board to place a State sanctioned marker at the Kings Ferry Boat Ramp (form would need to be signed by County); (2) seek maintenance assistance from the County to erect the marker; and (3) seek placement of two small brown historical marker signs (directional arrow signs). Discussion followed.

Request: County Attorney to review the process for the historical marker at Kings Ferry and bring back to the Board on March 10, 2014.

RS140219 – 9:17:08 (Tab C) Dean Woerhle, St Marys River Management Committee (SMRMC) re: Annual Report

Discussion: Mr. Woerhle came forward commenting that Mr. Hendricks tasked him to find some of the State markers that were at the State line. He discussed the 2013 Annual Report and inquired regarding the County’s funding for the SMRMC. Discussion followed.

Noted: Consensus of the Board for Commissioner Boatright to work with the County’s Lobbyist to obtain grant funding from the Department of Environmental Protection (DEP) for the Thomas Creek project.

Discussion: Geoff Sample, SMRMC, came forward to address their cost-share program.

RS140219 – 10:14:05 Ms. Jones commented on last year’s funding for the St. Marys River Management annual dues.

Request: OMB to bring back to the Board a budget transfer from Reserves to a line item to pay SMRMC, and also research establishing a line item in the budget for these types of items.

CONSENT ITEM(S):
RS140219 – 9:30:29 (Tab D) Approve Board minutes from the regular sessions held December 9 and 18, 2013.

Motion: Approve Tab D as presented.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Clerk Staff

RS140219 – 9:30:29 (Tab E) Approve Board minutes from the regular sessions held January 13, 15 and 27, 2014.

Motion: Approve Tab E as presented.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Clerk Staff

RS140219 – 9:30:29 (Tab F) Approve Finance Package 2014-08 and associated Resolutions.

Motion: Approve Tab F as stated above. (See Attachment
“A”)
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB

RS140219 – 9:30:29 (Tab G) Authorize the Chairman to sign the Interlocal Agreement with the Town of Callahan for Animal Control Services, Contract No. CM1971.

Motion: Approve Tab G as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Animal Control, Finance, OMB, Contract
Management, County Manager

RS140219 – 9:30:29 (Tab H) Authorize the Chairman to sign a letter to the City of Jacksonville, Mosquito Control Division, granting permission for aerial mosquito control spraying within the Amelia Island Mosquito Control District area for the period of May 1, 2014 through April 30, 2015.

Motion: Approve Tab H as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Manager, Clerk Staff

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 206147 thru 206218 dated 2-11-14 for a register total of $71,231.10; Warrant Nos. 206219 thru 206326 dated 2-14-14 for a register total of $468,888.78;
Warrant Nos. 206327 thru 206336 dated 2-14-14 for a register total of $2,456.27; Wire Transfer No. 1405864 dated 2-11-14 for a register total of $1,973.43; and Wire Transfer No. 1405865 dated 2-12-14 for a register total of $179.00.

OLD BUSINESS:
RS140219 – 9:31:02 (Tab I) Consider request from UnionLocal 3101 for donation of a 2000 Chevy Tahoe, Asset # 5870, to be used by Local 3101 for public relations and community outreach events.

Discussion: Mr. Selby reviewed the request. Curtis Bollinger, Nassau County Fire Rescue Professional Local 3101 President, came forward to discuss how the vehicle would be used to assist other not for profit organizations in the area.
Mr. Hallman addressed Florida Statutes, 274.06 and the statutory definition of the union relating to this matter. He advised the Board to follow past practice and the use of auction services to first determine any value before proceeding.

Request: Following discussion Mr. Bollinger was request to meet with the County Manager and County Attorney in order to reach a decision in this matter.

NEW BUSINESS:
RS140219 – 9:44:41 (Tab J) Consider the following: (1) approve a Resolution authorizing the execution of a Small County Outreach Program (SCOP) Agreement with the Florida Department of Transportation for reconstruction of Crawford Road from CR121 to Old Alabama Trail; (2) authorize the Chairman to sign Contract No. CM2088; (3) accept Crawford Road Phase I in the amount of $1,650,170.00 and Crawford Road Phase II in the amount of $4,642,000.00 into the Capital Improvement Plan (CIP); (4) authorize the Chairman to sign four [4] budget transfers for Phase I totaling $250,000.00; and (5) authorize the Chairman to sign four [4] budget transfers for Phase II totaling $1,259,000.00.

Motion: Approve Tab J as stated above.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Contract Management, Engineering
Services

RS140219 -_9:51:58 (Tab K) Consider the following: (1) approve the Evaluation Committee’s scoring and ranking for the Request for Proposals received in response to Bid No. NC13-048, Crawford Road Design Services; and (2) authorize staff to begin contract negotiations with the top ranked firm, EltonAlan Consulting Engineers. Funding source: 63470541-563365 CRAW.

Motion: Approve Tab K as stated above and authorize the
Chairman to sign Resolution 2014-014 regarding same.
Maker: Commissioner Boatright
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Contract Management, Engineering Services

RS140219 – 9:53:54 (Tab L) Award Bid No. NC13-052 to Hayward Construction Group, LLC, for Debris Removal/Disposal for the Swallowfork Drainage Improvements Project in the amount of $58,000.00. Funding source: 09402541-563300 SFORK.

Motion: Approve Tab L as stated above.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, County Manager, Public Works, Road
and Bridge

RS140219 – 9:54:34 (Tab M) Consider the following: (1) approve extension of the existing contracts awarded for Bid No. NC11-020 for asphalt services; and (2) authorize the Chairman to sign Amendment No. 2 to the Contract CM1826 with the following: All Pro Ashlalt, Asphalt Paving Systems, Inc., North Florida Emulsions, Inc., Pavement Technology, Inc., and Vallencourt Construction Company, Inc. Funding source: 63461541-546550 – L&O.

Motion: Approve Tab M as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Contract Management, Road and
Bridge

RS140219 – 9:56:10 (Tab N) Consider the following: (1) approve replacement of Motor Grader R&B707 [asset #3192] with purchase of a new Motor Grader through the Florida Sheriff’s Association Contract No. 13-11-0904 in the amount of $189,593.00 {net unit trade in value of $22,500.00}; (2) approve and authorize the Chairman to sign a Deletion from Inventory allowing Motor Grader R&B707 to be traded in for purchase of the new grader; (3) accept purchase of the new grader into the Fiscal Year 2013/2014 Fleet Replacement Plan at a cost of $191,613.00; and (4) authorize the Chairman to sign a associated budget amendment in the amount of $4,675.00 and two budget transfers totaling $186,938.00. Funding source(s): 103 Fund: Sales of Surplus Equipment/Reserves for FRP $26,501.00 and Reserves for Capital Plan $165,112.00.

Motion: Approve Tab N as stated above and authorize the
Chairman to sign Resolution 2014-015 regarding same.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Road and Bridge, Public Works

RS140219 – 9:58:30 (Tab O) Authorize the Chairman to sign Community Development Block Grant Closeout documents as required by the Department of Economic Opportunity for grant funds received for the Thomas Creek Project.

Motion: Approve Tab O as stated above.
Maker: Commissioner Boatright
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Grant Specialist, Finance, OMB, County Manager

RS140219 – 9:59:31 (Tab P) Consider a Resolution amending Resolution No. 97-144, as amended by Resolution 2006-108, as amended by Resolution No. 2011-64, which established a Public Records Policy; specifically amending the Extensive Use Fee and requiring a notice of Extensive Use Fee to the requestor prior to completing the Public Records Request.

Motion: Approve Tab P as stated above and authorize the
Chairman to sign Resolution 2014-016 regarding same.
Maker: Commissioner Boatright
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: OMB, County Manager, County Attorney

RS140219 – 10:01:03 (Tab Q) Discussion of request from the City of Fernandina Beach to annex Board of County Commission owned properties along Amelia Island Parkway.

Discussion: Mr. Selby reviewed the request and discussion followed.

Motion: Schedule a public hearing and direct Growth Management and legal staff to send certified mail notification to all affected property owners along the Amelia Island Parkway as it relates to the City of Fernandina Beach’s request for the County to annex into the City County owned intervening properties along each side of the Amelia Island Parkway. Bring back February 24, 2014 to schedule public hearing date.
Maker: Commissioner Edwards
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Attorney, County Manager

COUNTY ATTORNEY BUSINESS:
RS140219 – 10:15:52 Mr. Hallman briefly addressed the SEDA lawsuit.

EXPANSION ITEMS:
RS140219 – 9:01:39 (1) Select a designee to attend the closing and sign required documents for the purchase of land on Crawford Road/SR2 for relocation of Station 90. (2) Approve Resolution setting a public hearing date of March 10, 2014 at 7:00 p.m. for the consideration of the abandonment of those certain roadways, alleys, and rights-of-way as described in the petition.

Motion: Expand the meeting to consider two (2) items as
stated above.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Manager, County Attorney

RS140219 – 10:09:56 Expansion Item #1: Select a designee the attend the closing and sign required documents for the purchase of land on Crawford Road/SR2 for relocation of Station 90.

Motion: Approve to designate the County Manager as the
Board’s representative to attend the closing and sign required documents for the purchase of land on Crawford Road/SR2 for relocation of Station 90.
Maker: Commissioner Boatright
Second: Commissioner Holloway
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Manager, County Attorney

RS140219 – 10:11:05 Expansion Item #2: Approve Resolution setting a public hearing date of March 10, 2014 at 7:00 p.m. for the consideration of the abandonment of those certain roadways, alleys, and rights-of-way as described in the petition.

Motion: Approve expansion item 2 as stated above and
authorize the Chairman to sign Resolution 2014-017 regarding same.
Maker: Commissioner Boatright
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Attorney

INFORMATIONAL ITEM(S):
RS140219 – 10:10:05 (Tab R) Monthly status update for the Building Department and Code Enforcement Department. Informational only.

RS13218 – 10:10:05 (Tab S) Monthly status update on County Extension. Informational only.

RS140219 – 10:10:05 (Tab T) Monthly status update on Facilities Maintenance. Informational only.

RS140219 – 10:10:05 (Tab U) Monthly status update for the Public Works. Informational only.

RS140219 – 10:10:05 (Tab V) Monthly update on all contracts, amendments, change orders, task orders, and work authorizations as required by Section 6.2 of the Nassau County Purchasing Policy.

DISCUSSION ITEMS:
RS140219 – Commissioner Kelley’s Business:
None.

RS140219 – 10:12:30 Commissioner Leeper’s Business:

• Groundbreaking for the new and renovated Library to be held on February 27, 2014. (Time not provided)

• Briefly addressed the public hearing date for Tab Q.

RS140219 – 10:12:40 Commissioner Boatright’s Business:

• Thanked staff for doing a great job on the Kings Ferry Boatramp.

• Public Works Director to research whether Nassau-Amelia Utilities wants to extend the reuse line and send out inserts to customers informing them on how they can purchase water-saving equipment for conservation purposes.

RS140219 – Commissioner Edwards’ Business:
None.

RS140219 – 10:13:46 Chairman Holloway’s Business:

• Echoed Commissioner Leeper’s comment regarding the groundbreaking for the Library.

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 10:17 a.m.

_____________________________
Barry V. Holloway, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2014-08:

Budget Transfer(s):

1. In the County Transportation Fund in the amount of $30,000.00 for resurfacing of Flora park Crossing and miscellaneous fees associated with the Concourse Loop Phase IV Project. (revenue)

2. In the County Transportation fund in the amount of $30,000.00 for resurfacing of Flora park Crossing and miscellaneous fees associated with the Concourse Loop Phase IV Project. (expenditure)

Resolution(s):

1. Resolution 2014-013, regarding budget amendment in the Supervisor of Elections Fund in the amount of $13.00 for rollover of the FEA12 Grant.

Inventory Deletions/Changes:

Clerk’s It Department:

Property Number Description Serial #
196 Cisco 3524 Switch FAA0533Y0D0
195 Cisco 3524 Switch FAA0513509C
1828 DELL DIMENSION XPS M_S 9MPLZ
137 DELL POWEREDGE 4300 U5VJC
3258 DELL POWEREDGE 2300 6IW9T
171 SONY CAMCORDER CCDTRV85
390 MONITOR E1100 011043JB
383 DELL T500 8F2B5
382 MONITOR E1100 9760920AB
391 DELL T500 8F299
143 DELL POWEREDGE 2300 CEWSC
389 DELL T500 8F29S
521 Sony Mavica 171679-H
709 APPLE POWER MAC G4 XA03700MK5F
69 CISCO WIRELESS 340 1EF88009585
57 NEC LCD 1830 1401595CA
35 NEC LCD 1830 1401588CA
497 DELL DIMENSION 4400 36HKC11
482 DELL DIMENSION 4400 86HKC11
481 NEC LCD 1700V S2100186GA
173 FUJITISU SCANNER 518050
110 CISCO CATALYST SWITCH FAA0514M17L
147 APC 2200 BATTERY BACKUP SWS0120009214
86 SONY CAMCORDER N/A
84 SONY CAMCORDER 20102
387 DELL XPS T500 8F27L
186 DELL DIMENSION 4550 C3F0M21
687 DELL DIMENSION 4600 BJHJX21
700 DELL DIMENSION 4600 650J631
3026 DELL DIMENSION 4700 DB17761
3028 DELL PRECISION 670 FRCYF61
3117 DELL LATITUDE D810 J6YCB81
3055 DELL INSPIRION 9300 H94M971
3071 DELL INSPIRION 9300 8XGZP71
20050276 QLOGIC FIBER CARDS QLA2310F N/A
5594 DELL D9100 H2ZC881
20050280 QLOGIC FIBER CARDS QLA2310F N/A
3116 DELL LATITUDE D810 HQ0CG81
5221 DELL PRECISION 690 8LP2BB1
20060206 FIBER CHANNEL CARDS &POWER PATH N/A
5593 DELL PRECISION M70 6HWS6B1
2539 CISCO 1720 VPN JMX0621E04D
227 CISCO 1720 VPN JMX0621E04J
5377 DELL LATITUDE D620 C3KCCC1
6027 FIBER CHANNEL CARDS RFC0831S47566
6029 FIBER CHANNEL CARDS RFC0831S47609
6030 FIBER CHANNEL CARDS RFC0832S61821
6028 FIBER CHANNEL CARDS RFC0832S62457
6039 OVERLAND TAPE LIBRARY EXTRA DRIVE HU108149N9
6039 OVERLAND TAPE LIBRARY 2B3800104
264 HP LASERJET 4000 USMB108539
380 CORNERSTONE C1001 G9KH00259
379 DELL COMPUTER HE3GJ
107 Monitor 21″ 9572454AB
206 DELL DIMENSIONS XPS T500 71TM4
136 DELL POWEREDGE 4300 CEQW3
379 STARP TELEPHONE SYSTEM N/A
397 VIEWSONIC VG150 CQ01511379
43 NEC LCD 1830 1402423CA
16 NEC LCD 1830 1402442CA
3019 NEC LCD 1830 S1900873CA
2221 NEC LCD 1830 1Z04237CAR
132 DELL POWEREDGE 2550 3NC7C11
317 DELL DIMENSION 4400 17HKC11
498 NEC LCD 1700V S2104519GA
496 NEC LCD 1700V S2104641GA
118 ROUTER T3/E3 400006948
203 CISCO ROUTER 3620 JMX0607K1UL
125 CISCO ROUTER 3600 JMX0608K4YM
282 DELL DIMENSION 8200 FWKKM11
495 IBM TYPEWRITTER 11NX040
491 RICOH FAX MACHINE W3020100036
139 DELL POWEREDGE 2550 3X7BX11
122 CISCO PIX 520 18054048
192 CISCO CATALYST SWITCH 3524 FAA0513J097
133 SERVER D124JKG2K094
134 SERVER D124JKG2K080
145 APC 3000 SMARTUPS WS0113005817
271 SCAN SERVER 00408C590275
256 NEC 18IN MONITOR 1Y02668CAR
58 DELL DIMENSION XPS T500 8F29N
635 COMPAQ DESKPRO 9750BK72D101
141 DELL POWER EDGE 4600 7RFV321
297 DELL DIMENSION 4550 5QYJ621
185 DELL POWEREDGE 4600 829JP21
176 DELL POWEREDGE 2650 632NM21
175 DELL POWEREDGE 350 3HN2N21
183 APC SMARTUPS 2200 SQS0241211139
679 DELL DIMENSION 4600 2JHJX21
680 DELL DIMENSION 4600 3JHJX21
685 DELL DIMENSION 4600 8JHJX21
5595 DELL TAPE LIBRARY 136T 7SB3091
699 DELL DIMENSION 4600 H40J631
712 DELL POWEREDGE 1650 CKCWH31
708 DELL INSPIRION 8500 HVBLC31
2993 PELCO 16 CHANNEL DVR 42800405796
2994 PELCO 16 CHANNEL DVR 42800405793
2995 PELCO 16 CHANNEL DVR 42800405794
2996 PELCO 16 CHANNEL DVR 42800405792
3025 DELL DIMENSION 4700 JB17761
3070 DELL INSPIRON 9300 GXGZP71
3143 DELL DIMENSION 3000 64CLG81
5255 FUJITISU FI-5120 43686
5258 FUJITISU FI-5120 93466
213 DELL COMPUTER 81SM101
246 DELL DIMENSION 0TYTI
719 DIGITAL CAMERA IS41010175
74 LATITUDE LAPTOP FT5SM21
157 APC SMARTUPS 2200 WS9833008616
156 APC SMARTUPS 2200 YS0220210693
109 CISCO CATALYST 3524 SWITCH FAA0506J0XT
119 CISCO CATALYST 3524 SWITCH FAA0506G14G
614 Cisco Aironet 350 FHK0702BC24
623 CISCO AIRONET 340 1EF88009631
170 APC 22200XL N/A
202 t3/E3 IDSU ROUTER 400006971
127 DELL POWEREDGE 2550 174DY01
152 DELL 15IN MONITOR US013KEV107812460017
153 DELL 15IN MONITOR US013KEV107812350042
158 RACK N/A
159 RACK N/A
150 KVM SWITCH CG0058346
142 DELL POWEREDGE 6650 982B321
177 DELL POWEREDGE 350 GGN2N21
180 DELL POWEREDGE 350 4HN2N21
689 DELL POWEREDGE 2600 6LTYW21
690 DELL POWEREDGE 2600 HTTYW21
1170 DELL POWEREDGE 2650 1L9DG41
5607 CISCO 4253 FIREWALL BDQS251
5228 DELL POWEREDGE 2850 24L4H81
5226 DELL POWEREDGE 6850 GW43VB1
5213 APC SMARTUPS 5000 SNS0617010239
5343 DELL POWEREDGE 2950 4CYDWB1
5345 DELL POWEREDGE 2950 6CYDWB1
5583 CISCO MCS-7825-H3 MX272501UF
5584 CISCO MCS-7825-H3 MC272501P8
20101342 MISC-SYSTEM UPGRADGE N/A
20101343 ACCESS STATION N/A
1072 APC SYMMETRA ED0339000619
1073 APC SYMMETRA ED0342000645