Nassau County Board of County Commissioners Regular Session, February 24, 2014, 6:00 p.m.

Nassau County Board of County Commissioners
Regular Session, February 24, 2014, 6:00 p.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Barry V. Holloway, Commissioners Daniel B. Leeper, Steve W. Kelley, Pat Edwards, and Walter J. Boatright.

Other Officials Present: John A. Crawford, Ex-Officio Clerk; David A. Hallman, County Attorney; and Ted Selby, County Manager.

Staff Present: Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; Peter King, Growth Management Director; and representing the Clerk’s office Brenda Linville and Connie Arthur, Deputy Clerks.

Official Agenda Summary:

RS140224 – 6:03:59 Mr. Selby announced that Nassau County Animal Services has been named Florida’s Outstanding Animal Control Agency of the Year. Chairman Holloway presented Joe vovello, Animal Services Director, and his staff with a plaque commemorating the award.

Audience Input:
RS140224 – 6:07:25 The following individuals came forward to speak in favor of the gun club on Clements Road: Tom VanBeek, Bruce Wells, Todd Kennedy, and Kent Cori. Chairman Holloway stated that the County Attorney is still reviewing the citizen concerns regarding this matter.

CONSENT ITEM(S):
RS140224 – 6:18:03 (Tab A) Approve Finance Package 2014-09 and associated Resolutions.

Motion: Approve Tab A as stated above. (See Attachment
“A”)
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB

RS140224 – 6:18:23

Motion: Adjourn as the Board of County Commissioners and
convene as the SAISS Governing Board.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright

RS140224 – 6:18:39 (Tab B) Approve and authorize the Chairman to sign Amendment Number 2 to the contract with Eastman Aggregate Enterprises, LLC, for SAISS Project Escarpment Removal and Tilling, Contract No. CM1845-A2.

Motion: Approve Tab B as stated above
Maker: Commissioner Edwards
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, County Manager, Bill Moore

RS140224 – 6:19:13

Motion: Adjourn as the SAISS MSBU Governing Board and
convene as the Board of County Commissioners.
Maker: Commissioner Boatright
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 206337 thru 206478 dated 2-20-14 for a register total of $203,031.21; Wire Transfer No. 1406210 dated 2-13-14 for a register total of $3,036.84; and, Wire Transfer No. 1406211 dated 2-14-14 for a register total of $1,411.53.

OLD BUSINESS:
RS140224 – 6:19:28 (Tab C) Continue discussion of request from the City of Fernandina Beach to annex Board of County Commission owned properties along Amelia Island Parkway; and consider scheduling a public hearing.

Discussion: Mr. Selby reviewed the request.

Motion: Schedule public hearing for April 14, 2014 at
7:00 p.m., or as soon thereafter as the matter can be heard, to consider a request from the City of Fernandina Beach to annex Board of County Commission owned properties along Amelia Island Parkway.
Maker: Commissioner Leeper
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Attorney, County Manager

NEW BUSINESS:
RS140224 – 6:20:50 (Tab D) Discuss/receive Board direction regarding a fence in County Right-of-Way at 1314 Ridge Court.

Discussion: Randall Pope and Desiree Perkins came forward to address a dispute regarding the installation a fence in County Right-of-Way. Discussion followed.

Motion: Continue to March 10, 2014 discussion regarding a
fence installed in County Right-of-Way at 1314 Ridge Court in order for County Attorney to research the terms of easement for utilities and the covenants and restrictions for the subdivision.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Attorney, Public Works

RS140224 -_7:01:45 (Tab E) Award Bid No. NC13-023 to the top three [3] ranked firms for Continuing Contracts for Engineering Services and authorize the Chairman to sign the following contracts: (1) Connelly & Wicker, Inc. Contract No. CM2082; (2) EltonAlan, Inc. Contract No. CM2083; and (3) McCranie & Associates, Inc. Contract No. CM2084.

Motion: Approve Tab E as stated above.
Maker: Commissioner Edwards
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Contract Management, Public Works

RS140224 – 7:02:21 (Tab F) Consider the following: (1) approve and authorize the Chairman to sign the agreement with EltonAlan, Inc. Contract No. CM2090, for the Roy Sikes Culvert Replacement Project; and (2) authorize the Public Works Director to issue a Notice to Proceed, subject to receipt of the necessary insurance certificates and bonds.

Motion: Approve Tab F as stated above.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Contract Management, Public Works,
Road and Bridge

RS140224 – 7:02:48 (Tab G) Award Bid No. NC13-054 to The John Stokes Company, Inc. for the Sheriff’s Office Interior Alterations Project in the amount of $52,014.00. Funding source: 09213521-562002 SHADR.

Discussion: Although the Board had recently voted to proceed with design and construction of a new administration facility, Sheriff Leeper wanted to ensure the entire evidence area was secure and safe; thus the need to expend funds to improve the current facility.

Motion: Approve Tab G as stated above.
Maker: Commissioner Boatright
Second: Commissioner Kelley
Action: Motion and second were withdrawn.

Noted: Defer consideration to award Bid No. NC13-054 for
the Sheriff’s Office Interior Alterations Project until Staff brings back a timeline to address the new facility. (RFQs due March 12, 2014.)

RS140224 – 7:12:17 (Tab H) Consider the following regarding the Mid-Year Capital Improvement Update: (1) potential projects as requested by Department Heads; and (2) set a public hearing date for March 24, 2014 to consider a Resolution adopting the updated Five Year Capital Improvement Plan Fiscal Year 2013/2014-2017/2018.

Discussion: Cathy Lewis, OMB, reviewed the request. Discussion followed and it was the consensus of the Board to move forward with the Nassau-Amelia Utilities (NAU) (Reroof building and replacement of four [4] water tanks) and Solid Waste (Rehabilitation of three [3] Leachate tanks) projects.

Motion: Schedule a public hearing for March 24, 2014 at
7:00 p.m. to consider a Resolution adopting the updated Five Year Capital Improvement Plan for Fiscal Year 2013/2014-2017/2018.
Maker: Commissioner Boatright
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: OMB, County Manager

RS140224 – 7:20:33 (Tab I) Consider the continuation of the Moratorium on Transportation Impact Fees which is set to expire February 28, 2014.

Discussion: Mr. Selby reviewed the request and the timeline to consider a draft Mobility Fee Ordinance.

Motion: Approve to extend the Moratorium on
Transportation Impact Fees for ninety-days (90) effective March 1, 2014.
Maker: Commissioner Leeper
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Growth Management, Building Department, Finance,
OMB, County Manager

RS140224 – 7:18:26 (Tab J) Approve and authorize the Chairman to sign the Emergency Management Interlocal Agreement, Contract No. CM2098, assigning oversight for Emergency Management operations to the Sheriff.

Motion: Approve Tab J as stated above, including the
Emergency Management Director position description as stated in Exhibit “A”.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Emergency Operations Center,
Sheriff

RS140224 – 7:19:40 (Tab K) Consider request from the Relay for Life of Nassau County West for waiver of rental fee for use of the Callahan Multi-Purpose Building from 12:00 pm on April 5, through 6:00 am on April 6, 2014, for a “Finish the Fight” against breast cancer event.

Motion: Approve Tab K as stated above.
Maker: Commissioner Boatright
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Facilities Maintenance, Winifred
Favors

RS140224 – 7:20:06 (Tab L) Consider request from the Nassau County Sheriff’s Office for waiver of rental fee for use of the Callahan County Building on March 4, 2014 at 7:00 pm for their monthly Citizen Advisory Team (CAT) meeting.

Motion: Approve Tab L as stated above.
Maker: Commissioner Kelley
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Facilities Maintenance, Bonnie
Green

NON-QUASI-JUDICIAL PUBLIC HEARING(S):
RS140224 – 7:22:45 (Tab M) Consideration of an Ordinance of the Board of County Commissioners further amending Ordinance No. 2009-09, as amended, known as the Purchasing Policy for the Unincorporated Areas of Nassau County, Florida; Adding a new Section 8, to establish guidelines for the award of Design-Build Contracts; Providing for Severability; Providing an Effective Date.

Motion: Open the floor to public discussion.
Maker: Commissioner Boatright
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright

Discussion: The County Attorney reviewed the request.

No public input.

Motion: Close the floor to public discussion.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright

Motion: Approve Tab M as stated above and authorize the
Chairman to sign Ordinance 2014-005 regarding same.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, County Attorney, Contract
Management, Clerk Staff

QUASI-JUDICIAL PUBLIC HEARING(S):
RS140224 – 7:27:23 (Tab N) For recording purposes only, consider final plat for Tupelo Woods, filed by Tupelo Plantation, LLC, owner, to construct an eight (8) lot subdivision on approximately 75.88 acres. Property is zoned as Open Rural (OR) and designated as Agriculture on the Future Land Use Map. Property is located on the east and west side of Woods Lane, south of Crawford Kent Road, in the Bryceville area.

Commissioners Ex-parte Communications:
RS140224 – 7:27:46 None.

RS140224 – 7:27:56 Agenda Request, Ariel map, and draft plat.

Motion: Accept documents into the record as presented
above.
Maker: Commissioner Boatright
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Growth Management

Motion: Open the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright

Deputy Clerk swore in staff to provide testimony.

Discussion: Mr. King reviewed the request.

Waive Presentation:
RS140224 – 7:28:58 Applicant not present.

No audience input.

Motion: Close the floor to public discussion.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright

Motion: Approve, based upon competent substantial
evidence in the record, Tab N as stated above and authorize the Chairman to sign the Plat for Tupelo Woods regarding same.
Maker: Commissioner Boatright
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Growth Management, Clerk Staff

INFORMATIONAL ONLY:
RS140224 – 7:39:10 Informational only: authorized travel requests.

COUNTY ATTORNEY BUSINESS:
RS140224 – 7:31:00 Mr. Hallman distributed a copy of the executed documents to terminate the service agreement adopted in 2001 between NAU’s predecessor and property owners of Crane Island (as approved in January 13, 2014). Informational only.

RS140224 – 7:37:24 Mr. Hallman commented that he would be leading the Sunday Service at the Yulee United Methodist Church on March 2, 2014 and invited everyone to attend.

Discussion: Commissioner Leeper congratulated Mr. Hallman on his appointment to the Judicial Review.

RS140224 – 7:38:53 Commissioner Leeper clarifed that Mr. Hallman is one of three panelists on the Professionalism Seminar at the 64th Annual Florida Bar Convention to be held on June 25-28, 2014

EXPANSION ITEMS:
RS140224 – 6:02:51 Authorize the Chairman to sign all necessary documents to allow Nabors, Giblin and Nickerson to handle the Internal Revenue Service audit on First Mortgage Revenue Bonds (Nassau Day Care Centers, Inc. Project) Series 2007, issued on January 3, 2008.

Motion: Expand the meeting to consider one (1) item as
stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Manager

RS140224 -_7:30:31 Expansion Item #1: Authorize the Chairman to sign all necessary documents to allow Nabors, Giblin and Nickerson to handle the Internal Revenue Service audit on First Mortgage Revenue Bonds (Nassau Day Care Centers, Inc. Project) Series 2007, issued on January 3, 2008.

Motion: Approve expansion items 1 as stated above.
Maker: Commissioner Edwards
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Manager

DISCUSSION ITEMS:
RS140224 – 7:31:25 Commissioner Kelley’s Business:
None.

RS140224 -7:31:28 Commissioner Leeper’s Business:

• Shout-out to Nassau County Animal Services for their award.

Request: County Manager to request that all employees
participating in the Florida Walk Competition come before the Board on March 19, 2014 to be recognized.

RS140224 – 7:32:54 Commissioner Boatright’s Business:

• Requested that everyone keep the Reggie Page (brother of the former Property Appraiser James S. Page) Family in their thoughts and prayers.

RS140224 – 7:33:35 Commissioner Edwards’ Business:

Motion: Approve to waive the rental fee for the Sheriff’s
Department to use the Bryceville Community Center on March 11, 2014 at 7:00 p.m. for their Community Advisory Team (CAT) Program.
Maker: Commissioner Edwards
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Maintenance Facilities

• Wished Commissioner Leeper a “Happy Birthday.”

RS140224 – 7:34:51 Chairman Holloway’s Business:

Noted: Consensus of the Board for the Public Works Director to send a letter to the Florida Department of Transportation regarding the Board’s concerns related to a right turn lane on the north bound section off US 301 onto Ford Road. Sheriff Leeper to bring this issue up at the next Community Traffic Safety Team meeting.

• Reminded the Board that Legislative Day will be held at the end of March 2014 in Tallahassee, Florida.

RS140224 – 7:37:51 Commissioner Boatright provided a brief update regarding the Thomas Creek Project as it relates to meeting with the County’s Lobbyist.

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 7:39 p.m.

_____________________________
Barry V. Holloway, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2014-09:

Resolution(s):

1. Resolution 2014-018, regarding budget amendment in the General Fund in the amount of $3,859.00 for rollover of the Emergency management Performance Supplemental Grant.

1. Resolution 2014-019, regarding budget amendment in the Capital Projects-Transportation Fund in the amount of $250,000.00 which will receive State highway Project Reimbursement funds from FDOT for signalization improvements on SR A1A/SR200 at Commerce Boulevard.