Nassau County Board of County Commissioners Regular Session, February 9, 2015, 6:00 p.m.

Nassau County Board of County Commissioners
Regular Session, February 9, 2015, 6:00 p.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Pat Edwards, Commissioners Daniel B. Leeper, Steve W. Kelley, George Spicer, and Walter J. Boatright.

Other Official Present: Mollie M. Garrett, Local Attorney; and Ted Selby, County Manager.

Staff Present: Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; Peter King, Growth Management Director; and representing the Clerk’s office Brenda Linville and Connie Arthur, Deputy Clerks.

Official Agenda Summary:

Audience Input:
RS150209 – 6:00:44 Jacquelin Osborne deferred comment until the Board considered Tab H.

RESOLUTION(S):
RS150209 – 6:01:46 (Tab A) Approve a Resolution of the Board of County Commissioners of Nassau County, Florida, proclaiming the week of February 15-21, 2015 as “Food Check-Out Week”.

Motion: Approve Tab A as stated above and authorize the
Board to sign Resolution 2015-06 regarding same.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Clerk Staff, County Manager

CONSTITUTIONAL OFFICER BUSINESS:
RS150209 – 6:05:39 (Tab B) Authorize use of $1,000.00 from the Crime Prevention Trust Fund to be donated to the Fernandina Beach High School to help defray costs for students to attend Grad Night 2015. Funding source: 01031521-549036 CRMVP.

Motion: Approve Tab B as stated above.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Sheriff

RS150209 – 6:06:14 (Tab C) Authorize use of $1,000.00 from the Crime Prevention Trust Fund to be donated to Yulee High School to help defray costs for students to attend Grad Night 2015. Funding source: 01031521-549036 CRMVP.

Motion: Approve Tab C as stated above.
Maker: Commissioner Spicer
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Sheriff

CONSENT ITEM(S):
RS150209 -_6:06:46 Approve the following: (D) Authorize the Chairman to sign the Equal Employment Opportunity Plan, as required by Department of Justice. (E) Approve Finance Package 2015-08 and associated Resolutions. (F) Approved Board Minutes from the Regular Sessions held on December 8, 17, and 22, 2014.

Motion: Approve consent items (Tabs D, E, and F) as
stated above. [See Attachment “A” for Tab E]
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Human Resources, County Manager, Sheriff

RS150209 – 6:07:26

Motion: Adjourn as the Board of County Commissioners and
convene as the SAISS MSBU Governing Board.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright.

RS150209 – 6:07:46 (Tab G) Approve and authorize the Chairman to sign Amendment No. 3 to the Agreement with Eastman Aggregate Enterprises, LLC, Contract No. CM1845-A3, for SAISS Project Escarpment Removal and Tilling. Funding source: 43600539-531370.

Discussion: Mr. Selby explained that the budget for the permit required expenses are from the assessments in SAISS. Bill Moore, SAISS representative, responded to an inquiry regarding the height of the scarp.

Motion: Approve Tab G as stated above.
Maker: Commissioner Kelley
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright.
Follow Up: Finance, OMB, Bill Moore

RS150209 – 6:09:54

Motion: Adjourn as the SAISS MSBU Governing Board and
reconvene as the Board of County Commissioners.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright.

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 214839 thru 214898 dated 1-27-15 for a register total of $1,563,145.24; Wire Transfer Nos. 1504290 and 1504291 dated 1-27-15 for a register total of $5,090.29; Wire Transfer No. 1504292 dated 1-27-15 for a register total of $7,478.98; Warrant Nos. 214899 thru 215067 dated 1-30-15 for a register total of $479,518.39; Wire Transfer Nos. 1504619 and 1504620 dated 1-27-15 for a register total of $15,884.22; Warrant Nos. 215068 thru 215113 dated 2-3-15 for a register total of $1,888,470.28;
Warrant Nos. 215114 thru 215197 dated 2-4-15 for a register total of $346,040.06; and, Warrant Nos. 215198 thru 215311 dated 2-6-15 for a register total of $738,511.57.

OLD BUSINESS:
RS150209 – 6:10:15 (Tab H) Continue discussion regarding the Employment Contract for Michael S. Mullin for the position of County Attorney.

Audience input: Jacquelin Osborne, came forward to discuss her experience with government contracts and Mr. Mullin’s contract as a contractor versus employee. Mr. Selby clarified that the position has always been referred to as a contract employee.

Discussion: Commissioners Spicer and Kelley distributed handouts and reviewed proposed changes. Mr. Mullin responded to the proposed changes. Discussion followed. Chairman Edwards sought time to review the proposals.

Motion: Continue consideration of Tab H to the regular
meeting on February 18, 2015.
Maker: Commissioner Kelley
Second: Commissioner Spicer
Action: Aye: Commissioners Kelley, Edwards, and Spicer, Nay: Commissioners Leeper, Boatright
Follow Up: Board, County Manager, Clerk Staff

RS150209 – 7:09:33 Mr. Mullin requested that the Board schedule a special meeting before February 18, 2015 due to conflict with various clients.

Motion: Schedule a special meeting for February 11, 2015
at 9:00 a.m. to continue consideration of the Employment Contract for Michael S. Mullin for the position of the County Attorney.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Kelley, Edwards, and Spicer, Nay: Commissioners Leeper, Boatright
Follow Up: Board, County Manager, Clerk Staff

RS150209 – 6:41:46 (Tab I) Discuss potential dates for a meeting of the Amelia Island Joint Local Planning Agency.

Discussion: Mr. Selby reviewed potential dates and there was consensus of the Board for the County Manager to contact the City of Fernandina Beach Officials to suggest a meeting of the AIJLPA on March 19, 2015 at 6:00 p.m. at the Commission Chambers.

NEW BUSINESS:
RS150209 – 6:43:42 (Tab J) Discussion of bid received for sale of County-owned property located at 2290 South 8th Street in Fernandina Beach.

Discussion: Mr. Selby briefly reviewed the request. Ms. Garrett noted that she had no problem with the change requested by the purchaser on the Bid Form and Purchase and Sale Agreement under Conditions and Terms of Sale (2) Form of Deed changing “Quit Claim Deed” to “Warranty Deed”.

Motion: Approve Tab J as stated above.
Maker: Commissioner Boatright
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, Contract Management

RS150209 – 6:45:36 (Tab K) Consider the following: (1) award Bid No. NC14-023 to Kirby Development, Inc. in the amount of $134,892.45 for the Bonnieview Road Cross Drain Repair Project; (2) authorize the Chairman to sign the Notice of Award and Contract No. CM2210; (3) authorize Engineering Services to issue the Notice to Proceed contingent upon receipt of the required Performance Bond, Payment Bond, and Certificate of Insurance; and (4) approve the budget as presented. Funding source: 63402541-563300 BJCD.

Motion: Approve Tab K as stated above.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Public Works, Contract Management

RS150209 – 6:46:35 (Tab L) Reject all bids received in response to Bid No. NC14-005 for Restoration of Water Storage Tanks at Nassau Amelia Utilities due to additional work required by the Florida Department of Environmental Protection.

Motion: Approve Tab L as stated above.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Public Works, NAU, Contract Management

RS150209 – 6:47:10 (Tab M) Discuss/provide direction regarding possible placement of a rainfall gauge at the Florida Highway 2 Bridge to be used for monitoring water levels in the St. Marys River.

Discussion: Mr. Herring responded to an inquiry that the Water Management District is considering upgrading this to a tidal gauge and possibly moving it further to the north. He also reviewed the cost and working with surrounding counties.

Motion: Approve staff to move forward with placement of
rainfall gauge at the Florida Highway 2 Bridge to be used for monitoring water levels in the St. Mary’s River with a not to exceed amount of $3,500.00 per year.
Maker: Commissioner Spicer
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Public Works

RS150209 – 6:52:19 (Tab N) Approve and authorize the Chairman to sign the Services Agreement with Motorola Solutions, Contract No. CM2212, for monitoring and technical support of 800mhz public safety radio system in the amount of $78,213.96. Funding source: 01252525-546020 MCOMM.

Discussion: Ms. Jones explained that the maintenance is on the towers and Motorola Solutions requires the Board to sign an annual agreement each year.

Motion: Approve Tab N as stated above.
Maker: Commissioner Boatright
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, County IT, Contract Management,
Fire Rescue

RS150209 – 6:53:45 (Tab O) Consider request from OMNI Amelia Island Plantation to utilize Burney Park on March 12th and March 13th as additional parking for the Gooding & Company Auction being held in conjunction with the 2015 Concours d’Elegance.

Motion: Approve Tab O as stated above.
Maker: Commissioner Kelley
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, Facilities Maintenance

EXPANSION ITEMS:
RS150209 – 6:00:44 (1) Approve use of $10,000.00 from the Special Law Enforcement Trust Fund to be used for undercover operations by the Investigative and Narcotics Unit. Funding source: 11031582-591910 SHERF. (2) Discussion of Legislative Priorities.

Motion: Expand the meeting to consider two (2) items as
stated above.
Maker: Commissioner Boatright
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager

RS150209 -_6:54:18 Expansion Item #1: Approve use of $10,000.00 from the Special Law Enforcement Trust Fund to be used for undercover operations by the Investigative and Narcotics Unit. Funding source: 11031582-591910 SHERF.

Motion: Approve expansion item 1 as stated above.
Maker: Commissioner Boatright
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Sheriff

RS150209 -_6:55:07 Expansion Item #2: Discussion of Legislative Priorities.

Discussion: Mr. Selby reviewed the request. Joseph Zimmerman with Representative Janet Adkins’ office commented that there could be a possibility for alternative funding for the widening of Old Dixie Highway from Bypass Road to Dyal Road during the Legislative Session, but there are no guarantees.

Motion: Approve the following Legislative Priorities: (1)
East/west corridor parallel to SR200 (for evaluation purposes); (2) Old Dixie Highway widening from Bypass Road to Dyal Road; (3) Widening Chester Road; (4) Regional park at Mizell Tract; and (5) Lighting for Fernandina Beach Soccer Field.
Maker: Commissioner Spicer
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, Public Works

DISCUSSION ITEMS:
RS150209 – 7:11:42 Commissioner Kelley’s Business:
None.

RS150209 – 7:11:45 Commissioner Spicer’s Business:
None.

RS150209 – 7:11:49 Commissioner Leeper’s Business:
None.

RS150209 – 7:11:51 Commissioner Boatright’s Business:
None.

RS150209 – 7:12:00 Chairman Edwards’ Business:
None.

COUNTY MANAGER BUSINESS:
RS150209 -_7:12:06 Mr. Selby requested that the Board consider setting a date to begin Fiscal Year 2016/2017 budget process. Discussion followed.

Motion: Schedule a special meeting for March 18, 2015 as
soon after the regular meeting as the matter can be heard to discuss Fiscal Year 2015/2016 budget.
Maker: Commissioner Spicer
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Board, County Attorney, County Manager, Clerk
Staff, OMB

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 7:16 p.m.

_____________________________
Pat Edwards, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2015-08:

Budget Transfer(s):

1. In the General Fund in the amount of $25,000.00 for payment of a FACT deductible for a settlement.

2. In the General Fund in the amount of $24,837.00 for payment of invoices for emergency repairs of the Callahan radio tower.

3. In the Capital Project – Transportation Fund in the amount of $182,035.00 to adjust accounts based upon BOCC approval of a reduced CR121 Andrews Road to Curry Lane budget.

Resolution(s):

1. Resolution 2015-07, regarding budget amendment in the General Fund in the amount of $900.00 that has received donations for the Nassau County Library System.

2. Resolution 2015-08, regarding budget amendment in the Debt Services – SAISS Fund in the amount of ($240,100.00) to reduce its budget and move to fund 631 Agency – SAISSA.