Nassau County Board of County Commissioners Regular Session, January 12, 2015, 6:00 p.m.

Nassau County Board of County Commissioners
Regular Session, January 12, 2015, 6:00 p.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Pat Edwards, Commissioners Daniel B. Leeper, Steve W. Kelley, George Spicer, and Walter J. Boatright.

Other Official Present: Mollie M. Garrett, Local Attorney; and Ted Selby, County Manager.

Staff Present: Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; Peter King, Growth Management Director; and representing the Clerk’s office Brenda Linville and Connie Arthur, Deputy Clerks.

Official Agenda Summary:

Audience Input:
None.

CONSENT ITEM(S):
RS150112 – 6:03:00 Approve the following: (A) Board minutes from the regular sessions held on November 10 and November 25, 2014; and (B) Finance Package 2015-06 and associated Resolutions.

Motion: Approve consent items (Tabs A and B) as stated
above. {See Attachments “A”}.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Clerk Staff

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 214175 thru 214289 dated 12-23-14 for a register total of $360,746.25; Warrant Nos. 214290 thru 214298 dated 1-02-15 for a register total of $11,041.12; Warrant Nos. 214299 thru 214433 dated 1-05-15 for a register total of $2,468,665.58; Warrant Nos. 214434 dated 1-06-15 for register total of $14,400.00; and Warrant Nos. 214435 thru 214567 dated 1-9-15 for a register total of $734,567.81.

NEW BUSINESS:
RS150112 – 6:03:35 (Tab C) Consider the following: (1) award Bid No. NC14-017 to Skanska USA Building, Inc. for Construction Management/Inspection Services for the Sheriff’s Administration Building and 911 Call Center Design-Build Projects; and (2) authorize the Chairman to sign Contract No. CM2199 with Skanska USA Building Inc. for a lump sum fee of $99,710.00 for Construction Management Services and the not-to-exceed estimated fee of $18,647.00 for testing services; total contract value of $118,367.00. Funding source(s): 65252525-562000 911CC and 65213521-562000 SHADM.

Motion: Approve Tab C as stated above.
Maker: Commissioner Spicer
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Contract Management, County
Manager, Facilities Maintenance, Sheriff

RS150112 – 6:04:44 (Tab D) Consider the following: (1) award Bid No. NC14-022 to Ring Power Corporation for lease of a roll-off truck for Solid Waste; (2) discuss/determine a lease option to lease the truck; and (3) authorize staff to negotiate a contract with Ring Power Corporation to be brought back to the Board for approval. Funding source(s): 70357534-544000 and 70369534-544000.

Discussion: Mr. Herring reviewed the options and discussion followed.

Ms. Jones responded to an inquiry regarding the cost to maintain the Convenience Center.

Motion: Approve: (1) award Bid No. NC14-022 to Ring Power
Corporation for lease of a roll-off truck for Solid Waste; (2) lease option #2 – commitment of leasing for two years; and (3) authorization for staff to negotiate a contract with Ring Power Corporation to be brought back to the Board for approval.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Contract Management, Public Works
Director, Solid Waste Management

RS150112 -_6:12:08 (Tab E) Approve and authorize the Chairman to sign the Temporary Closing of State Road Permit as required by the Florida Department of Transportation for the 2015 Concours d’Elegance.

Motion: Approve Tab E as stated above.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, Clerk Staff

RS150112 – 6:12:45 (Tab F) Discuss topics for the joint meeting with the School Board being held on January 20, 2015 at 6:00 p.m.

Discussion: Mr. Selby provided the proposed list from the School Board to be placed on the joint meeting agenda: School Impact Fee information and status, update of the Radio Avenue Extension, discussion of utilizing the old Yulee Middle school site for community use and new elementary school for Yulee area and Terra Pointe DSAP. Brief discussion followed regarding issue with fairgrounds building.

Motion: Approve to add discussion items proposed by the
School Board to agenda and add discussion regarding the fairgrounds building to the joint meeting with the School Board to be held on January 20, 2015 at 6:00 p.m. in Commission Chambers.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Board, County Manager, County Attorney

NON-QUASI-JUDICIAL PUBLIC HEARING(S):
RS150112 – 6:29:32 (Tab G) Approve an Ordinance of the Board of County Commissioners, amending Ordinance No. 2014-002, which established Rules & Regulations, Rates, Fees, and Service Charges to be imposed for the user of water and sewer services for the water and sewer system owned and operated by Nassau County; specifically amending Section 3, Rules & Regulations; providing for severability; and providing an effective date.

Motion: Open the floor to public discussion.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Discussion: Mr. Herring reviewed the request.

No public input.

Motion: Close the floor to public discussion.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Discussion: The group briefly discussed a non-related issue regarding late fees.

Motion: Approve Tab G as stated above and authorize the
Chairman to sign Ordinance 2015-01 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Public Works, NAU, Finance, OMB

INFORMATIONAL ITEM(S):
RS150112 – 6:36:13 (Tab H) Informational only: employee travel approved by the County Manager.

EXPANSION ITEMS:
RS150112 – 6:01:28 (1) Consider reappointment of Commissioner Walter “Junior” Boatright to JEA’s Board of Directors (Ex-Officio); (2) School Board’s topics they wish to be included on the Joint Meeting agenda; (3) Discussion regarding reorganization of County departments; (4) Authorize the County Manager to meet with Michael S. Mullin to discuss the County Attorney position and simultaneously begin the process to advertise for the County Attorney position; and (5) Board direction regarding late bid received for the sale of real property .66 acres vacant land at 2290 South 8th Street.

Motion: Expand the meeting to consider five (5) items as
stated above.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, Mollie Garrett

RS150112 -_6:16:53 Expansion Item #1: Consider reappointment of Commissioner Walter “Junior” Boatright to JEA’s Board of Directors (Ex-Officio).

Motion: Approve expansion item 1 as stated above.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager

RS150112 -_Expansion Item #2: School Board’s topics they wish to be included on the Joint Meeting agenda. (See Tab F)

RS150112 -_6:19:04 Expansion Item #3: Discussion regarding reorganization of County departments.

Discussion: Mr. Selby reviewed the request and a brief discussion followed.

Motion: Approve reorganization to move Contract
Management office from under the County Attorney’s office to the County Manager’s office under the Office of Management and Budget (OMB) Director and adding a new position and eliminating a current position.
Maker: Commissioner Spicer
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager

RS150112 – 6:21:07 Expansion Item #4: Authorize the County Manager to meet with Michael S. Mullin to discuss the County Attorney position and simultaneously begin the process to advertise for the County Attorney position.

Motion: Approve expansion item 4 as stated above.
Maker: Commissioner Boatright
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager

RS150112 -__6:22:47 Expansion Item #5: Seek Board direction regarding late bid received for the sale of real property .66 acres vacant land at 2290 South 8th Street (Bid No. NC14-021).

Discussion: Ms. Garrett reviewed the request and discussion followed.

Motion: Reject late bid and re-advertise for the sale of
real property .66 acres vacant land at 2290 South 8th Street.
Maker: Commissioner Spicer
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Contract Management

DISCUSSION ITEMS:
RS150112 – 6:36:13 Commissioner Kelley’s Business:

• The group discussed the status of repairs on two Gradalls and staffing of the Road and Bridge Department.

Noted: Public Works Director to provide the Commissioners with total cost of repairs to Road and Bridge Gradalls for the past two years.

Request: Commissioner Kelley to provide the County Manager with e-mail regarding a halfway house proposed in a residential area in order for staff to investigate. (Marian Drive)

RS150112 – 6:45:36 Commissioner Spicer’s Business:
None.

RS150112 – 6:45:39 Commissioner Leeper’s Business:

• Wished everyone a “Happy New Year.”

RS150112 – 6:45:45 Commissioner Boatright’s Business:

• Advised that he received several telephone calls regarding an issue with the Mobility Fee Ordinance, Section 3.01, (3) Exemptions. Discussion followed.

Request: Growth Management Director to meet with Ms. Garrett to discuss said issue. Growth Management Director to provide the Commissioners and Ms. Garrett with email from Heather Encinosa with Nabors, Giblin and Nickerson, summarizing her position on this matter.

RS150112 – 6:55:34 Chairman Edwards’ Business:

• Thanked the Road and Bridge Department for their help over the past few weeks. Commissioner Spicer also thanked Mr. Herring for his service to Nassau County.

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 6:57 p.m.

_____________________________
Pat Edwards, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2015-06:

Inventory Deletion/Changes:

Road and Bridge Department, 1453, 1992 Ford F8000 Dump
Truck, Vin No. 1FDYU82A2NVA34734.
Facilities Maintenance Department, 2073, 2001 Dodge, Vin
No. 3B6KF26Z91M564385.
Facilities Maintenance Department, 2071, 2000 Dodge, Vin
No. 1B7HC16XOYS628905.
Solid Waste Department, 2565, 1991 Closed Top Recycle Roll-
Off Box, Serial. No. 980529.
Solid Waste Department, 2503, 1990 Closed Top Five
Compartment Recycle Roll-Off Box, Serial No. 980523.
Solid Waste Department, 2504, 1990 Closed Top Five
Compartment Recycle Roll-Off Box, Serial No. 980524.
Solid Waste Department, 2568, 1990 Closed Top Five
Compartment Recycle Roll-Off Box, Serial No. 980525.
Solid Waste Department, 2569, 1990 Closed Top Five
Compartment Recycle Roll-Off Box, Serial No. 980522.
Solid Waste Department, 2501, 1991 Closed Top Five
Compartment Recycle Roll-Off Box, Serial No. 980526.
Solid Waste Department, 2566, 1991 Closed Top One
Compartment Recycle Roll-Off Box, Serial No. 980530.
Solid Waste Department, 2567, 1991 Closed Top One
Compartment Recycle Roll-Off Box, Serial No. 980531.
Solid Waste Department, 2497, 1998 30 Yard Open Top Roll-
Off Box, Serial No. 981203.
Solid Waste Department, 2498, 1998 30 Yard Open Top Roll-
Off Box, Serial No. 981403.
Solid Waste Department, 2519, 1998 30 Yard Open Top Roll-
Off Box, Serial No. 981303.
Solid Waste Department, 2499, 1998 20 Yard Open Top Roll-
Off Box, Serial No. 982103.
Solid Waste Department, 2500, 1998 20 Yard Open Top Roll-
Off Box, Serial No. 982003.
Solid Waste Department, 2502, 1998 20 Yard Open Top Roll-
Off Box, Serial No. 981803.
Solid Waste Department, 2570, 1991 Closed Top One
Compartment Roll-Off Box, Serial No. 980532.
Solid Waste Department, 2571, 1991 Closed Top One
Compartment Roll-Off Box, Serial No. 980533.
Library, 1772, 1996 Outdoor Book Return, Large Capacity,
Serial No. N/A.
Road and Bridge Department, 1441, 1999 Case C90 Farm
Tractor, Serial No. JJE1009758.
Road and Bridge Department, 1489, 1998 Samsung SL180 Front
End Loader, Serial No. NDY0438.