Nassau County Board of County Commissioners Regular Session, June 13, 2016, 6:00 p.m.

Nassau County Board of County Commissioners
Regular Session, June 13, 2016, 6:00 p.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Steve W. Kelley, Pat Edwards, and George V. Spicer.

Other Officials Present: Michael S. Mullin, County Attorney; and Ted Selby, County Manager.

Staff Present: Scott Herring, Public Works Director; and representing the Clerk’s office Connie Arthur and Brenda Linville, Deputy Clerks.

Official Agenda Summary:

Audience Input:
RS160613 – 6:02:57 Lori Scott came forward to request that the Board revisit the Food Truck Ordinance. It was requested that Ms. Scott meet with the County Manager regarding this matter.

RS160613 – 6:04:45 Jason Donahoe came forward to address the lack of a noise ordinance. Following discussion Commissioner Kelley to meet with the County Manager regarding a noise ordinance.

CONSENT ITEM(S):
RS160613 – 6:07:25 Approve the following: (A) Finance Package 2016-16 and associated Resolutions. (B) Finance Package 2016-18 and associated Resolutions. (C) Board minutes from the regular sessions held on April 11, April 20, and April 25, and the workshop session held on May 3, 2016.

Motion: Approve consent agenda items (Tabs A, B, and C)
as stated above. (See Attachment “A” for Tab A and Attachment “B” for Tab B)
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Clerk Staff

RS160613 – 6:08:31

Motion: Adjourn as the Board of County Commissioners and
convene as the SAISS MSBU Governing Board.
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright.

RS160613 – 6:08:53 (Tab D) Approve and authorize the Chairman to sign an agreement with the Florida Department of Environmental Protection, Contract No. CM2321, for a Beach Management Funding Assistance Program Grant Award for the South Amelia Island Shore Stabilization Nourishment.

Motion: Approve Tab D as stated above.
Maker: Commissioner Kelley
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Bill Moore, County Manager,
Contract Management

RS111010 – 6:09:34

Motion: Adjourn as the SAISS MSBU Governing Board and
reconvene as the Board of County Commissioners.
Maker: Commissioner Spicer
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright.

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 227373 thru 227456 dated 5-24-16 for a register total of $208,680.05; Warrant Nos. 227457 thru 227551 dated 5-27-16 for a register total of $223,439.34; Wire Transfer No. 1611070 thru 1611072 dated 5-20-16 for a register total of $5,530.97; Wire Transfer No. 1611073 dated 5-25-16 for a register total of $2,571.85; Wire Transfer Nos. 1611403 thru 1611407 dated 6-1-16 for a register total of $1,638,819.48; Wire Transfer Nos. 1611408 thru 1611409 dated 6-2-16 for a register total of $65,702.10; Warrant Nos. 227552 thru 227671 dated 6-2-16 for a register total of $382,984.00; Warrant Nos. 227672 thru 227782 dated 6-7-16 for a register total of $1.098.943.86; Warrant Nos. 227783 thru 227916 dated 6-10-16 for a register total of $332,311.23; and, Wire Transfer Nos. 1611842 and 1611843 dated 6-8-16 for a register total of $476,108.00.

NEW BUSINESS:
RS160613 – 6:09:58 (Tab E) Approve and authorize the Chairman to sign the Service Agreement with Motorola Solutions, Contract No. CM2319, for monitoring and technical support of the 800mhz public safety radio system in the amount of $105,857.88. Funding source: 01252525-546020 MCOMM.

Motion: Approve Tab E as stated above.
Maker: Commissioner Spicer
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Tax Collector, Contract
Management, County IT

RS160613 – 9:10:36 (Tab F) Release final retainage in the amount of $81,716.76 to ACON Construction Company for completion of the 911 Call Center Design/Build Project. Funding source: 65000000-205500 911CC.

Discussion: Commissioner Edwards expressed concern regarding a roof leak at the 911 Call Center after the last rain. Discussion followed.

Motion: Approved Tab F as stated above.
Maker: Commissioner Kelley
Second: Commissioner Spicer
Action: Following discussion the motion and second were withdrawn.

Motion: Continue to June 15, 2016 consideration of Tab F
as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, Facilities Maintenance

RS160613 – 6:12:42 (Tab G) Authorize payment of $6,757.40 to VyStar Credit Union, pursuant to the Economic Development Agreement, Contract No. CM2012. Funding source: 01552552-582000 EG001.

Motion: Approve Tab G as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Nassau County Economic Development
Board, County Manger

RS160613 – 6:13:16 (Tab H) Discuss/receive Board direction regarding ownership issues related to Crosby Avenue.

Discussion: Mr. Herring reviewed the request and the options. Brief discussion followed. Samuel Johnson came forward to respond to an inquiry regarding this request.

Motion: Direct staff to bring back for public hearing
abandonment of County’s interest in a portion of Crosby Avenue (at the County’s expense) and relinquish ownership to Samuel Johnson; regrade Crosby Avenue to 20 feet; make it one way eastbound from railroad tracks to US Highway 17 and prepare a maintenance map for the eastern most portion of Crosby Avenue to clarify ownership.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Public Works, County Attorney

RS160613 – 6:20:36 (Tab I) Consider request from Jimmy R. Crews for waiver of requirements outlined in Ordinance No. 99-17, Section 11.2.2, Right-of-Way Requirements, which states an access easement shall be a minimum of sixty (60) feet and can serve up to five (5) dwelling units.

Discussion: Mr. Herring reviewed the request. He noted that in the future if an easement existed prior to 1987 the Public Works Department would approve administratively under Ordinance No. 87-18, but requested that the Board approve this item.

Motion: Approve Tab I as stated above.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Public Works

RS160613 – 6:23:16 (Tab J) Consider the following: (1) award Bid No. NC16-012 to the Hubbard Construction Company in the amount of $896,454.50 for the Middle Road/Griffin Road Resurfacing Project; (2) authorize the Chairman to sign the Notice of Award and Contract No. CM2330; and (3) authorize the Public Works Director to issue the Notice to Proceed contingent upon receipt of the required Performance Bond, Payment Bond, and Certificate of Insurance. Funding source: 63470541-563100 MGRR.

Motion: Approve Tab J as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Public Works, Road and Bridge,
Contract Management

RS160613 – 6:24:25 (Tab_K) Approve and authorize the Chairman to sign Work Authorization No. CM2027-WA03 to CDM Smith, Inc., in the amount of $51,434.43 for Construction Engineering Inspection (CEI) Services for the Middle Road/Griffin Road Resurfacing Project. Funding source: 63470541-563360 MGRR.

Motion: Approve Tab K as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Public Works, Road and Bridge,
Contract Management

RS160613 – 6:25:04 (Tab_L) Release final retainage in the amount of $8,049.59 to Pars Construction Services, LLC, for completion of the Lime Street Drainage Improvements Project. Funding source: 63000000-205500 LIMED.

Motion: Approve Tab L as stated above.
Maker: Commissioner Leeper
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Public Works, Road and Bridge,
Contract Management

RS160613 – 6:25:43 (Tab_M) Consider the following: (1) award Bid No. NC16-002 to Hal Jones Contractor, Inc. in the amount of $390,950 for the CR 115A Bridge Over Little St. Mary’s River Project, Bridge ID 740068; (2) authorize the Chairman to sign the Notice of Award and Contract No. CM2329; and (3) authorize the Public Works Director to issue the Notice to Proceed contingent upon receipt of the required Performance Bond, Payment Bond, and Certificate of Insurance. Funding source: 63470541-563100 BRIDG.

Motion: Approve Tab M as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Public Works, Road and Bridge,
Contract Management

RS160613 – 6:26:28 (Tab_N) Set public hearing date of July 11, 2016 to consider an Ordinance of the Board of County Commissioners, further amending Ordinance No. 2009-09, as amended, known as the Purchasing Policy for Nassau County, Florida; amending Section 9, Compliance with 2 Code of Federal Regulations (C.F.R.), Part 200.317 through 2 C.F.R., Part 200.326 for all Federal Awards; extending compliance waiver through September 30, 2017.

Motion: Approve Tab N as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: OMB, County Manager

NON-QUASI-JUDICIAL PUBLIC HEARING(S):
RS160613 – 6:39:07 (Tab O) Approve Finance Package 2016-17 to carry forward remaining fund balance from the closeout of Fiscal Year 2014-2015 and authorize the Chairman to sign associated Resolution.

Mr. Mullin read the legislative procedures.

Motion: Open the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Discussion: Mr. Selby reviewed the request.

No public input.

Motion: Close the floor to public discussion.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright

Motion: Approve Tab O as stated above and authorize the
Chairman to sign associated Resolutions. (See Attachment “C”)
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB

COUNTY MANAGER BUSINESS:
RS160613 – 6:29:50 (Tab_P) Discussion of a request from Barnabas for use of a County’s Mickler Street facility twice per month for their food pantry.

Discussion: Mr. Selby reviewed the request and noted that Barnabas is also looking for office space because there agreement with the school board is expiring. Individuals from Barnabas came forward to share with the Board how important the food pantry is for the west side of the county.

Motion: Approve Tab P as stated above.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Finance, OMB, Facilities Maintenance

EXPANSION ITEMS:
RS160613 – 6:01:39 (1) Consider request from the Clerk of Courts to reschedule or cancel the budget workshop and regular meeting on June 27, 2016. (2) Authorize the Chairman to sign a letter to Ms. Patricia Medlock with Florida Children and Families regarding Mental Health and Substance Abuse program for Nassau County.

Motion: Expand the meeting to consider two (2) items as
stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Manager, County Attorney

RS160613 – 6:34:09 Expansion Item #1: ) Consider request from the Clerk of Courts to reschedule or cancel the budget workshop and regular meeting on June 27, 2016.

Discussion: Mr. Selby advised that he received a telephone call from the Clerk stating that he would like to attend the meetings on June 27, 2016 to address the budget, but he and his key staff members would be out of town at a conference on that day and has requested that the Board reschedule or cancel the June 27, 2016 meetings. Discussion followed regarding the public hearings scheduled for that date.

Motion: Cancel Board of County Commissioners workshop at
3:00 p.m. and regular session at 6:00 p.m. on June 27, 2016 and set workshop session to discuss the budget on July 6, 2016 at 4:00 p.m. and regular session to commence immediately following. Public Hearings should be re-advertised accordingly.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: Board, County Manager, OMB, County Attorney

RS160613 – 6:27:28 Expansion Item #2: Authorize the Chairman to sign letter to Florida Department of Children and Families regarding Mental Health and Substance Abuse Programs for Nassau County, Florida.

Discussion: Mr. Mullin reviewed the request.

Motion: Approve expansion item 2 as stated above.
Maker: Commissioner Edwards
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Spicer, and Boatright
Follow Up: County Attorney, Clerk Staff

DISCUSSION ITEMS:
RS160613 – 6:42:23 Commissioner Kelley’s Business:
None.

RS160613 – 6:42:59 Commissioner Spicer’s Business:

• Recognized Rocky Lynn in the audience.

RS160613 – 6:43:37 Commissioner Edwards’ Business:
None.

RS160613 – 6:43:39 Commissioner Leeper’s Business:

• Shout out on everyone working together at the 911 Call Center.

RS160613 – 6:44:12 Chairman Boatright’s Business:

• Also commented on the Sheriff’s Department and the 911 Call Center.

• Commented on the downtown Fernandina Beach Train Depot.

RS160613 – 6:45:56 Mr. Selby reminded the Board about the invitation from the Daughters of the American Revolution regarding their flag retirement ceremony to be held on June 14, 2016 at 10:00 a.m. at Fire Station No. 20.

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 6:46 p.m.

_____________________________
Walter J. Boatright, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2016-16:

Resolution(s):

1. Resolution 2016-66, regarding budget amendment in the General Fund in the amount of $200.00 for donations received by the Nassau County Library System.

2. Resolution 2016-67, regarding budget amendment in the General Fund in the amount of $67,656.00 for donations and payment of damages received by the Nassau County Library System.

3. Resolution 2016-68, regarding budget amendment in the Municipal Services Fund in the amount of $1,960.00 that has received final plat review fees in excess of the amount budgeted.

4. Resolution 2016-69, regarding budget amendment in the Capital Project – Transportation Fund in the amount of $780,000.00 which will receive a transfer from the County Transportation Fund for the Page’s Dairy Widening Project.

5. Resolution 2016-70, regarding budget amendment in the County Transportation Fund in the amount of $2,794,586.00 which will receive transfers from the County Transportation and One Cent Surtax Funds for the Page’s Dairy/Chester Road Intersection Improvement Project.

Budget Transfer(s):

1. In the County Transportation Fund in the amount of $780,000.00 for the Page’s Dairy Widening Project.

2. In the County Transportation Fund in the amount of $305,144.00 for the Page’s Dairy/Chester Road Intersection Improvements and resurfacing Chester Road from Heron Isles to Green Pine.

ATTACHMENT “A”

3. In the One Cent Surtax Fund in the amount of $3,589,442.00 for the Page’s Dairy/Chester Road Intersection Improvements and resurfacing Chester Road from Heron Isles to Green Pine.

4. In the Capital Project-Transportation Fund in the amount of $2,355,414.00 for the Page’s Dairy/Chester Road Intersection Improvements and resurfacing Chester Road from Heron Iles to Green Pine.

ATTACHMENT “B”

Finance Package 2016-18:

1. Resolution 2016-71, regarding budget amendment in the Nassau County Anti-Drug Fund in the amount of $2,525.00 for rollover of unspent grant funds.

2. Resolution 2016-71, regarding budget amendment in the Nassau County Anti-Drug Fund in the amount of $1,130.00 for reimbursement received from the Nassau County Sheriff Office for expenditures not meeting grant guidelines.

Inventory Deletions/Changes:

Property Appraiser, 6233, 8 Port Keyboard, Analog Switch
180AS, Serial No. 2RGZL91.
Road and Bridge Department, 2490, 1999 Dodge 1500 Pick Up,
Vin No. 1B7HC16X2X5214121.

ATTACHMENT “C”

Finance Package 2016-17:

1. Resolution 2016-73, budget amendment in the General Fund in the amount of $1,284,132.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

2. Resolution 2016-74, budget amendment in the County Transportation Fund in the amount of $374,197.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

3. Resolution 2016-75, regarding budget amendment in the Municipal Service Fund in the amount of $178,479.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

4. Resolution 2016-76, regarding budget amendment in the One Cent Sales Surtax Fund in the amount of $307,472.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

5. Resolution 2016-77, regarding budget amendment in the Law Enforcement Training Fund in the amount of $8,144.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

6. Resolution 2016-78, regarding budget amendment in the Sheriff Donation Fund in the amount of $506.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

7. Resolution 2016-79, regarding budget amendment in the Law Enforcement Trust Fund in the amount of $16,422.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

8. Resolution 2016-80, regarding budget amendment in the Nassau County Anti-Drug Fund in the amount of $2,879.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

9. Resolution 2016-81, regarding budget amendment in the County Facility Fees Fund in the amount of $46,667.00
ATTACHMENT “C”

which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

10.Resolution 2016-82, regarding budget amendment in the
Law Library Trust Fund in the amount of ($291.00)
which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

11.Resolution 2016-83, regarding budget amendment in the
Criminal Justice Trust Fund in the amount of $7,397.00
which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

12.Resolution 2016-84, regarding budget amendment in the
911 Operations and Maintenance Fund in the amount of
($121,225.00) which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

13.Resolution 2016-85, regarding budget amendment in the
Amelia Island Tourist Development Fund in the amount of $206,343.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

14.Resolution 2016-86, regarding budget amendment in the
Nassau County Impact Fee Fund in the amount of
($44,856.00) which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

15.Resolution 2016-87, regarding budget amendment in the
Local Afford Housing (SHIP) Fund in the amount
of $4,018.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

16.Resolution 2016-88, regarding budget amendment in the
SAISS MSBU Fund in the amount of $98,997.00 which has
carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

17.Resolution 2016-89, regarding budget amendment in the
Building Department Fund in the amount of $148,942.00
which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

18.Resolution 2016-90, regarding budget amendment in the
ATTACHMENT “C”

Amelia Concourse MSBU Fund in the amount of
($26,067.00) which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

19.Resolution 2016-91, regarding budget amendment in the
F.S. Special Revenue Fund in the amount of $63,671.00
which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

20.Resolution 2016-92, regarding budget amendment in the
Capital Project – Transportation Fund in the amount
of $56,345.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

21.Resolution 2016-93, regarding budget amendment in the
Capital Project Complex Fund in the amount of
$1,497,568.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

22.Resolution 2016-94, regarding budget amendment in the
Nassau County Mobility Fee Fund in the amount
of $56,948.00 which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

23.Resolution 2016-95, regarding budget amendment in the
Solid Waste Fund in the amount of $298,138.00 which
has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.

24.Resolution 2016-96, regarding budget amendment in the
Water and Sewer Fund in the amount of $355,822.00
which has carried forward cash, in excess of what was budgeted for Fiscal Year 15/16.