Nassau County Board of County Commissioners Regular Session, March 19, 2014, 9:00 a.m.

Nassau County Board of County Commissioners
Regular Session, March 19, 2014, 9:00 a.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Barry V. Holloway, Commissioners Daniel B. Leeper, Steve W. Kelley, Pat Edwards, and Walter J. Boatright.

Other Officials Present: David A. Hallman, County Attorney; and Ted Selby, County Manager.

Staff Present: Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; Peter King, Growth Management Director; and representing the Clerk’s office Brenda Linville and Connie Arthur, Deputy Clerks.

Official Agenda Summary:

RS140319 – 9:01:57 Commissioner Leeper recognized the following employees who are participating in the Florida Walk Program: Sherri Sapp, Library; Alison McCarty, Library; Charlotte Young, Contracts Management, Becky Diden, Solid Waste; Laura Scott, Emergency Management; Suzie Fontes, Facilities Maintenance; Grant Jones, Fire/Rescue; Traci Masau; Emergency Management; Dawn Bostwick, Library; Jonathan Page, Engineering; Jennifer Beaver, Road and Bridge; Cindy Wood, Office of Management and Budget; Dawn Krass – Contracts Management; Margie Drawdy, Office of Management and Budget; Shanea Jones, Office of Management and Budget; Peter King, Growth Management; Bonnie Green, Tax Collector; and Keith Sawyer, Engineering. He provided a brief overview regarding the program.

Audience Input:
None.

PRESENTATION(S):
RS140319 – 9:10:02 (Tab A) Ron Whitesides of Purvis Gray & Company re: Fiscal Year ending September 30, 2013 Financial Statements.

Discussion: Mr. Whitesides reviewed the Financial Statements and Independent Auditors Report for Nassau County for fiscal year ending September 30, 2013; the Management’s Discussion and Analysis portion in the report; new accounting standards that were passed this year relating to retirement; and internal control items. Brief discussion followed.

CONSTITUTIONAL ITEM(S):
RS140319 – 9:31:52 (Tab B) Approve and authorize the Chairman to sign the E911 Rural County Grant Program Application for upgrades and maintenance of the County’s E911 System.

Motion: Approve Tab B as stated above.
Maker: Commissioner Boatright
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Sheriff

CONSENT ITEM(S):
RS140319 – 9:32:11 (Tab C) Approve Board minutes from the regular sessions held on February 10, February 19 and February 24, 2014.

Motion: Approve Tab C as presented.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Clerk Staff

RS140319 – 9:32:11 (Tab D) Approve Finance Package 2014-11 and associated Resolutions.

Motion: Approve Tab D and authorize Chairman to sign
associated resolutions, as stated above . (See Attachment “A”)
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 206861 thru 206936 dated 3-11-14 for a register total of $1,255,660.30; Wire Transfer Nos. 1407074 and 1407075 dated 3-12-14 for a register total of $1,854.00; Warrant Nos. 206937 thru 207061 dated 3-14-14 for a register total of $135,152.94; Warrant Nos. 207062 thru 207146 dated 3-18-14 for a register total of $308,244.46.

OLD BUSINESS:
RS140319 – 9:32:33 (Tab E) Continue discussion regarding the purchase of two tables for the Annual Volunteer of the Year Event being held on Thursday, April 24, 2014.

Discussion: Mr. Selby reviewed the request and clarified that the cost for the tables was $160.00 each. It was the consensus of the Board to honor the requests of Commissioners Edwards and Kelley to each purchase a table (total 2) through their respective businesses for the Annual Volunteer of the Year Luncheon on April 24, 2014.

RS140319 – 9:34:30 Chairman Holloway commented on new legislation regarding public input for agenda items. Phil Griffin commented that he would provide comment on Tab K a the appropriate time.

NEW BUSINESS:
RS140319 – 9:35:24 (Tab F) Approve and authorize the Chairman to sign two budget transfers for upgrades and repairs at the Judicial Annex.

Motion: Approve Tab F as stated above.
Maker: Commissioner Boatright
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Facilities Maintenance

RS140319 – 9:36:01 (Tab G) Consider the following: (1) Reject sole bid received from Municipal Equipment Company in response to Bid No. NC13-041, Supply of Bunker Gear; (2) authorize to piggyback off the Marion County contract with Municipal Equipment Company; and (3) authorize the Chairman to sign Contract No. CM2095. Funding source(s): 04223522-552222 and 01261526-55222.

Discussion: The group discussed a discrepancy in the bid price.

Motion: Approve Tab G as stated above.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Fire Rescue, Contract Management

RS140319 – 9:37:58 (Tab H) Consider the following: (1) Award Bid No. NC13-053 to American Lighting & Signalization, Inc. for the 14th Street at Sadler Road signalization upgrade project in the amount of $378,155; (2) authorize the Chairman to sign the Notice of Award and Contract No. CN2099; (3) authorize Engineering Services to issue the Notice to Proceed contingent upon receipt of the required Performance Bond, Payment Bond and Certificate of Insurance; and (4) approve the project budget as submitted. Funding source: 03406541-562191 14 SSR.

Motion: Approve Tab H as stated above.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, Public Works, Contract Management

RS140319 – 9:39:01 (Tab I) Discuss potential projects to be submitted to the Florida Department of Transportation (FDOT) for the Small County Outreach Program (SCOP), Small County Road Assistance Program (SCRAP) and County Incentive Grant Program (CIGP) for Fiscal Year 2017/2018.

Discussion: Mr. Herring reviewed the request and discussion followed. The group also briefly discussed issues on Ratliff Road, Quail Road, and CR 121 (by River Road Baptist Church).

Request: Public Works Director to investigate road condition on the canopy section on Buccaneer Trail from the roundabout north (Amelia City) to the golf course.

Motion: Approve Tab I as stated above.
Maker: Commissioner Leeper
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Public Works

RS140319 – 1:00:33 (Tab J) Discussion of a letter received from the City of Fernandina Beach requesting a tri-party partnership to cover costs associated with the Beach Renourishment Project.

Discussion: Mr. Selby reviewed the request. The group discussed the City’s request for the Tourist Development to pay a portion of the cost of the Beach Renourishment Project and possibly forming an island wide SAISS. It was the consensus of the Board not to participate in the tri-party partnership with the City of Fernandina Beach as presented.

RS140319 – 9:44:24 (Tab K) Receive Board direction regarding the request from Mario Manganaro for revisions to the Outdoor Sales Ordinance.

Discussion: Lilia Mayo, Mr. Griffin, and Mario Manganaro came forward to request that the Board consider allowing food trucks to operate in Nassau County. Mr. King reviewed this issue and suggested allowing the Amelia Island/Fernandina Beach/Yulee Chamber of Commerce representatives to review this item. Discussion followed.

Motion: Growth Management and necessary staff to meet
with the Amelia Island/Fernandina Beach/Yulee Chambers of Commerce representatives regarding revisions to the Outdoor Sales Ordinance to allow mobile food trucks to operate in Nassau County. Staff to research if Nassau County municipalities allow mobile food trucks.
Maker: Commissioner Edwards
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Growth Management, County Manager, County
Attorney

APPOINTMENTS
RS140319 – 10:07:10 (Tab_L) Consider appointment of Warren J. Buchanan to the Library Advisory Board representing the Amelia Island area.

Motion: Approve Tab L as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Manger, Library

COUNTY MANAGER BUSINESS:
RS140319 – 10:08:00 Mr. Selby announced that Michael Griffin has been selected as the new Building Official.

RS140319 – 10:34:12 Mr. Selby advised the Board that the County closed on the property on State Road 2 on March 17, 2014. (Relocation of Fire Station 90.)

He also provided an update regarding the Hilliard and Callahan Volunteer Fire Departments as it relates to their State certification.

COUNTY ATTORNEY BUSINESS:
RS140319 – 10:08:40 (Tab M) Consider request to disburse tax deed sale excess proceeds in the amount of $8,222.88 related to Tax Deed 2010-007-TD to Robert Peters for distribution to his clients. Funding source: 01000000-220004.

Discussion: Mr. Hallman reviewed the request.

Motion: Approve Tab M as stated above.
Maker: Commissioner Kelley
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Finance, OMB, County Attorney

RS140319 – 10:35:54 Mr. Hallman commented on the pre-qualification proposals received for the design-build for the Sheriff’s Administration and the 911 Call Center.

RS140319 – 10:39:27 Mr. Selby added that the pre-qualification evaluation committee for the Sheriff’s Administration and the 911 Call Center would consist of Bob Knott, Facilities Maintenance Director; Scott Herring, Public Works Director; Jonathan Page, Engineering Services, and Ted Selby, County Manager.

RS140319 – 10:38:03 Mr. Hallman provided an update on his meetings with Mark Anderson, County Lobbyist.

RS140319 – 10:38:34 Mr. Hallman mentioned on the high level of professionalism that the Board is getting from their appointees on various boards.

EXPANSION ITEMS:
RS140319 -_9:08:30 (1) Approve a Resolution of the Board of County Commissioners of Nassau County, Florida endorsing a new ferry service to the Cumberland Island National Seashore from Fernandina Beach, Florida; (2) Schedule a special meeting for March 24, 2014 to discuss Fiscal Year 2014/2015 Budget; (3) Information regarding the closing of the railroad crossing on Crawford Road; (4) Authorize the Chairman to sign letter requesting NOAA to perform depth study from the swing bridge at US 17 to the Cumberland Sound; (5) Authorize the Chairman to sign Resolution requesting Mayor Brown, the City Council of Jacksonville and the leadership of JEA refrain from any action that would cause utility rates in Nassau County to be set in a manner and at a level to include costs not directly related to the provision of utility service to Nassau County residents and businesses.

Motion: Expand the meeting to consider five (5) items as
stated above.
Maker: Commissioner Boatright
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Attorney, County Manager

RS140319 -_10:17:14 Expansion Item #1: Approve a Resolution of the Board of County Commissioners of Nassau County, Florida endorsing a new ferry service to the Cumberland Island National Seashore from Fernandina Beach, Florida.

Discussion: Mr. Selby reviewed the request. Phil Scanlan came forward to provide a brief history regarding this item. Discussion followed.

Noted: Public Works Director to submit this project to the Florida Transportation Planning Organization (TPO).

Motion: Approve expansion item 1 as stated above and
authorize the Board to sign Resolution 2014-030 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Manager, Clerk Staff

RS140319 -_10:25:52 Expansion Item #2: Schedule a special meeting for March 24, 2014 to discuss Fiscal Year 2014/2015 Budget.

Discussion: Mr. Selby reviewed the request and the group noted a potential conflict with the proposed meeting date.

Motion: Schedule a special meeting for April 2, 2014 at
10:00 a.m. to discuss Fiscal Year 2014/2015 budget and any other items that may come before the Board.
Maker: Commissioner Boatright
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: OMB, County Manager

RS140319 -_10:29:35 Expansion Item #3: Information regarding the closing of the railroad crossing on Crawford Road.

Discussion: Mr. Selby provided a brief update regarding the closing of the railroad crossing on Crawford Road and discussion followed.

Motion: Approve to move forward with hiring off-duty
Sheriff’s Deputies in the amount up to $3,600.00 to ensure that heavy trucks do not use the bypass detour provided by CSX on Crawford Road due to repairs on the railroad crossing from March 24, 2014 to March 28, 2014. Staff also to meet with CSX regarding the hours for the off-duty Sheriff’s Deputies. Funding source: Reserves.
Maker: Commissioner Boatright
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: Public Works, County Manger

RS140319 – 10:09:34 Expansion Item #4: Authorize the Chairman to sign letter requesting NOAA to perform depth study from the swing bridge at US 17 to the Cumberland Sound.

Discussion: Mr. Hallman reviewed the request.

Motion: Approve expansion item 4 as stated above.
Maker: Commissioner Leeper
Second: Commissioner Kelley
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Attorney, Clerk Staff

RS140319 – 10:10:46 Expansion Item #5: Authorize the Chairman to sign Resolution requesting Mayor Brown, the City Council of Jacksonville and the leadership of JEA refrain from any action that would cause utility rates in Nassau County to be set in a manner and at a level to include costs not directly related to the provision of utility service to Nassau County residents and businesses.

Discussion: Mr. Hallman reviewed the request and discussion followed.

Motion: Approve expansion item 5 as stated above and
authorize the Chairman to sign Resolution 2014-029 regarding same.
Maker: Commissioner Boatright
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Kelley, Edwards,
Holloway, and Boatright
Follow Up: County Attorney, Clerk Staff

INFORMATIONAL ITEM(S):
RS140319 – 10:07:35 (Tab N) Monthly Status update on Building Department and Code Enforcement activities. Informational only.

RS140319 – 10:07:35 (Tab O) Monthly status update on County Extension activities. Informational only.

RS140319 – 10:07:35 (Tab P) Monthly status update on Facilities Maintenance activities. Informational only.

RS140319 – 10:07:35 (Tab Q) Monthly status report on Public Works activities. Informational only.

RS140319 – 10:07:35 (Tab R) Monthly status update on all contract amendments, change orders, task orders and work authorizations, as required by Section 6.2 of the Nassau County Purchasing Policy. Informational only.

DISCUSSION ITEMS:
RS140319 – 10:39:50 Commissioner Kelley’s Business:
None.

RS140319 – 10:39:50 Commissioner Leeper’s Business:

• Briefly commented on the status of the Sheriff’s Administration Building.
• Advised that he would be out of town and would not be attending the March 24, 2014 meeting.

• Expressed concern regarding sending the Mobility Plan Ordinance back to the Planning and Zoning Board.

RS140319 – 10:42:06 Commissioner Boatright’s Business:

• Provided an update regarding his meeting with Shane Whittier, Engineering Services; Mark Anderson; and the Department of Environmental Protection regarding drainage issues. Mr. Herring responded to an inquiry as to whether staff has contacted Soil and Water Conservation District officials regarding the drainage issues.

RS140319 – 10:44:34 Commissioner Edwards’ Business:

• Thanked County Staff for participating in the Florida Walk Program.

RS140319 – 10:44:53 Chairman Holloway’s Business:

• Reminder: (1) the 2014 Annual Railroad Days Festival in Callahan will be held March 28 and 29, 2014 and (2) Ride with the Sheriff event to be held April 5, 2014 at the Ark of Nassau to benefit Ark of Nassau.

• Provided update on the road conditions on the west side of the County.

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 10:45 a.m.

_____________________________
Barry V. Holloway, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk

ATTACHMENT “A”

Finance Package 2014-11:

Budget Transfer(s):

1. In the General Fund in the amount of $500.00 to pay Nassau County’s Contribution to the St. Marys River Management Committee. (revenue)

2. In the General Fund in the amount of $500.00 to pay Nassau County’s Contribution to the St. Marys River Management Committee. (expenditure)

3. In the Capital Project-Transportation Fund in the amount of $900,000.00 to adjust accounts based on cash forward calculations.

4. In the Capital Project-Transportation Fund in the amount of $112,247.00 to adjust accounts based on cash forward calculations. (expenditure)

5. In the Capital Project-Transportation Fund in the amount of $112,247.00 because funds are not required for project. (revenue)

6. In the Capital Project-Transportation Fund in the amount of $90,597.00 because funds are not required for project. (revenue)

7. In the Capital Project-Transportation Fund in the amount of $90,597.00 because funds are not required for project. (expenditure)

8. In the Water and Sewer Fund in the amount of $196,443.00 to adjust accounts based on cash forward calculations. (revenue)

9. In the Water and Sewer Fund in the amount of $230,114.00 to adjust accounts based on cash forward calculations and carryover PO #13-469. (expenditure)

ATTACHMENT “A”

Resolution(s):

1. Resolution 2014-26, regarding budget amendment in the General Fund in the amount of $938.00 for donations received by the Nassau County Library System.

2. Resolution 2014-27, regarding budget amendment in the Law Enforcement Trust Fund in the amount of $12.00 for interest earned, in excess of budgeted amount.

3. Resolution 2014-28, regarding budget amendment in the Capital Project-Transportation Fund in the amount of $21,400.00 which will receive a transfer from the Impact Fee Fund.