Nassau County Board of County Commissioners
Special Session, November 1, 2016, 4:30 p.m.
County Manager’s Conference Room, 96135 Nassau Place, Yulee, Florida

Call to Order

Commissioners:
Present: Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, George Spicer, and Pat Edwards

Absent: Commissioner Steve Kelley

Other Official Present: Michael S. Mullin, County Attorney; Ted Selby, County Manager; Shanea Jones, Assistant County Manager

Staff Present: Justin Stankiewicz, Office of Management and Budget Director; Scott Herring, Public Works Director; Billy Estep, Director of Emergency Management; and Connie Arthur, Deputy Clerk.

Purpose: To discuss extending the local state of emergency related to Hurricane Matthew to continue to address damage assessment and any other matters that may come before the board.

OFFICIAL AGENDA SUMMARY:

Audience Input:
SS161101 – 04:35:28 – Commissioner Leeper introduced Tom Lohman, a citizen who had expressed concern regarding the safety of the north end boat ramp (Dee Dee Bartels Boat Ramp). The group discussed options to perhaps open at least a portion of the boat ramp to the public. Mr. Lohman suggested a couple of options to consider in order to designate a safe lane for boat traffic. Mr. Selby stated that both floating docks were damaged significantly and there has been no response to bid requests. He could consider hiring a safety expert to evaluate the situation but expressed concern for liability issues. Following discussion, the County Attorney and Assistant County Manager will meet to review the risks associated with the request to re-open the boat ramp under certain conditions; and following a review of staff’s assessment, they will advise each commissioner of their findings.

SS161101 – 04:43:45_(Tab A) Approve a Resolution of the Board of County Commissioners extending the Local State of Emergency in Nassau County, Florida, due to Hurricane Matthew.

Discussion: Mr. Mullin reported that the representatives from Pirates Wood have decided to address debris removal themselves. Despite providing FEMA and FDEP officials with documents as requested, the requirements keep changing and their efforts have been re-directed elsewhere. There is no resolution, no commitment for assistance at this time. The County Attorney recommended extending the local emergency for at least one more week in order to address beach debris removal.

Motion: To extend the local state of emergency to
November 8, 2016 and authorize the Chairman to
sign Resolution 2016-155 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer,
and Boatright.
Absent: Commissioner Kelley
Follow Up: County Attorney, County Manager, Emergency
Management, Public Works, Finance, OMB

SS161101 -_04:47:47 (Tab B) Approve a Resolution of the Board of County Commissioners of Nassau County, Florida, extending the ban of motor vehicles on the unincorporated beach areas from the southern limits of the City of Fernandina beach as delineated by signs on the beach south to the boundary of the State Park on the south end of Amelia Island, pursuant to the Declaration of Local State of Emergency regarding Hurricane Matthew.

Discussion: Mr. Estep recommended extending the beach driving ban, with certain exceptions, for another week in order to assist with the clean-up effort.

Motion: To extend the beach driving ban to November 8,
2016 and authorize the Chairman to sign
Resolution 2016-156 regarding same.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer,
and Boatright.
Absent: Commissioner Kelley
Follow Up: Emergency Management, Public Works, County
Attorney, County Manager, Clerk Services,
Finance

NEW BUSINESS:
SS161101 -__04_58_00 (Tab C) Approve adding The National Cooperative Purchasing Alliance and the Houston-Galveston Area Council as additional methods for Cooperative Purchasing (under Purchasing Policy Section 4 – Alternative Purchasing Methods) and authorize the County Manager to sign the associated Interlocal Cooperative Purchasing Agreements.

Discussion: Mr. Selby reviewed the request.

Motion: Approve Tab C as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Ayes: Commissioners Leeper, Edwards, Spicer,
and Boatright.
Absent: Commissioner Kelley
Follow Up: County Manager, Procurement, Finance, OMB

EXPANSION ITEM:
SS161101_-_04:34:46 (1) Discussion of Resolution 2016-154 adopted by the Board on October 25, 2016 regarding beach debris removal.

Motion: To expand the meeting to consider the item
stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Ayes: Commissioners Leeper, Edwards, Spicer and
Boatright
Absent: Commissioner Kelley

SS161101 – 04:48:31 Mr. Mullin explained that AshBritt is under contract for Disaster Recovery/Debris Management including beach debris and has provided an estimate of $596,750. It does not include sand-sifting or final disposal fees. Additionally, there is another 20 percent fee for monitoring costs which will be performed by O’Brien Response Management, LLC, under contract for Disaster Debris Monitoring Services. Again, there is no response from FEMA or FDEP to help with this process or to reimburse any costs associated with the process. It was suggested to advise the contractor not go beyond the front base of the dunes.

Motion: Under Resolution 2016-154 adopted by the Board on
October 25, 2016, approve to notify contractors
to continue with removal and monitoring of
construction and demolition debris and marsh
grass debris and authorize the Chair to sign the
associated budget transfer utilizing Tourist
Development Council (TDC) funds.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Ayes: Commissioners Leeper, Edwards, Spicer and
Boatright
Absent: Commissioner Kelley
Follow Up: Public Works, Emergency Management, County Manager, County Attorney, OMB, Finance

COUNTY MANAGER BUSINESS:
None.

COUNTY ATTORNEY BUSINESS:
None.

DISCUSSION ITEMS:
SS161101 – 05:01:13 Commissioner Spicer’s Business:
None.

SS161101 – 05:04:02 Commissioner Leeper’s Business:
Commissioner Leeper requested some follow up on assistance for small businesses.

SS161101 – 05:01:29 Commissioner Edwards’s Business:
None.

SS161101 – 05:01:31 Chairman Boatright’s Business:
Motion: Appoint Commissioner Spicer to replace Chairman
Boatright as the Board’s representative on the
Canvassing Board.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer,
and Boatright.
Absent: Commissioner Kelley
Follow Up:County Manager, Supervisor of Elections

Chair Boatright expressed his appreciation for staff’s hard work throughout the hurricane and aftermath.

There being no further business, the special session of the Nassau County Board of County Commissioners adjourned at 5:05 p.m.

_____________________________
Walter J. Boatright, Chairman

Attest:

____________________________
John A. Crawford, Ex-Officio Clerk