Nassau County Board of County Commissioners Workshop Session, July 6, 2016, 4:00 p.m. Regular Session, July 6, 2016, 6:00 p.m.

Nassau County Board of County Commissioners
Workshop Session, July 6, 2016, 4:00 p.m.
Regular Session, July 6, 2016, 6:00 p.m.
Commission Chambers, 96135 Nassau Place, Yulee, Florida

Call to Order, Invocation and Pledge of Allegiance to the American Flag

Commissioners:
Present: Chairman Walter J. Boatright, Commissioners Daniel B. Leeper, Pat Edwards, and George V. Spicer.

Absent: Commissioner Steve W. Kelley.

Other Officials Present: Michael S. Mullin, County Attorney; John A. Crawford, Ex-Officio Clerk, and Ted Selby, County Manager.

Staff Present: Shanea Jones, Office of Management and Budget Director; Scott Herring, Public Works Director; and representing the Clerk’s office Connie Arthur and Brenda Linville, Deputy Clerks.

Official Agenda Summary:

Audience Input:
RS160706 – 4:04:01 Katie Gates came forward to address the 4-H program and the need for a new Extension Services facility.

RS160706 – 4:05:11 The following individuals came forward to discuss the need for a new Extension Services facility on Miner Road and the Master Gardener Program: Wanda Simmons, Claudia Witcher, Vicki Martin, and Karl Shaffer.

RS160706 – 4:17:43 Doctor Annette Bell, Medical Executive Director of Florida Psychological and Associated Health Care, came forward to request that the Board consider scheduling a workshop to address Mental Health in Nassau County.

RS160706 – 4:20:07 Bob Bolan came forward to recommend that a top priority for the County should be for not-for-profit organizations that are required to have matching funds in order to receive federal funding.

Eric Childers wished to speak when the items of interest are to be considered.

ADDITIONAL MEETING:
WS160706 – 4:02:44 (Tab A) Workshop Session to discuss Fiscal Year 2016/2017 budget and the Capital Improvement Plan (CIP), to be followed immediately by the regularly scheduled meeting.

Discussion: Mr. Selby clarified that this is a workshop, so no action will be taken. Ms. Jones provided an overview of past meetings. She also requested Board direction regarding Beach Renourishment MSTU.

Cathy Lewis, Office of Management and Budget, came forward to explained the purpose of the CIP meeting. The following Department Heads came forward to address their CIP requests: Janet Loveless, Library; Norman Kennedy, County IT Director; Tim Maguire, Animal Services Director; Nassau County Fire Chief Matt Graves; Rebecca Jordi, Extension Services Director; Billy Stonebreaker, Interim Facilities Maintenance Director; and Scott Herring, Public Works Director. The group discussed the collection of library fines; veterinarian trailer and equipment; relocation of Fire Station No. 30; total cost of a new County Extension facility; and concerns regarding the generator at the James S. Page Governmental Complex. The group also discussed changing the Callahan Ballpark Playground Project to Callahan Ballpark Upgrades.

Ms. Lewis briefly addressed Nassau Amelia Utilities (NAU) as it relates to their CIP items that will be incorporated into the rate structure Ordinance scheduled to come before the Board later in July 2016.

A brief discussion followed and it was requested that each Department Head prioritize their top two CIP projects and projected costs and submit to the County Manager for the Board’s consideration on July 11, 2016. It was noted that the Board would set a special meeting for July 11, 2016 to continue discussion of the CIP Projects for Fiscal Year 2016/2017 during their regular meeting at 6:00 p.m. Commissioner Spicer also requested an itemized cost for the projects.

Mr. Crawford came forward to thank the Board for inviting him to the meeting. He commented that the issue now is the CIP and Maintenance. He recalled last year he suggested that the Board address capital needs. He suggested the Board create in their regular budget process a means to look forward five years in order to meet the capital needs.

Ms. Lewis requested clarification regarding the priorities.

WS160706 – 5:30:56 The Board recessed and reconvened at 6:06:32 to consider the regular agenda.

CONSENT ITEM(S):
RS160706 – 6:17:32 (Tab B) Approve Board minutes from the workshop session held on April 19, the regular sessions held on May 9 and May 18, and the workshop session and regular sessions held on May 23, 2016.

Motion: Approve Tab B as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Clerk Staff

REGISTER:
The Chairman signed the register for the following warrants: Warrant Nos. 227917 thru 228087 dated 6-17-16 for a register total of $427,282.29; Wire Transfer No. 1612175 dated 6-9-16 for a register total of $5,131.77; Wire Transfer Nos. 1612176 and 1612177 dated 6-10-16 for a register total of $2,675.51; Wire Transfer Nos. 1612178 and 1612179 dated 6-13-16 for a register total of $4,854.19;
Wire Transfer No. 1612180 dated 6-15-16 for a register total of $8,657.84; Warrant Nos. 228088 thru 228141 dated 6-21-16 for a register total of $236,222.64; Warrant Nos. 228142 thru 228269 dated 6-24-16 for a register total of $921,180.28; Wire Transfer No. 1612569 dated 6-17-16 for a register total of $151.18; Warrant Nos. 228270 thru 228313 dated 6-28-16 for a register total of $747,051.99; Warrant Nos. 228314 thru 228418 dated 7-1-16 for a register total of $380,035.30; and, Wire Transfer No. 1612871 and 1612872 dated 6-29-16 for a register total of $664.43.

OLD BUSINESS:
RS160706 – 6:17:50 (Tab C) Discussion of the Fiscal and Economic Analysis of LignoTech Economic Incentive Program; and continue consideration of the Economic Development Grant Incentive Agreement for LignoTech Florida, LLC, Contract No. CM2327.

Discussion: Commissioner Spicer requested that the Commissioners consider continuing this item until Commissioner Kelley could be present. He also expressed his concern regarding the percentage for LingoTech and the County. Discussion followed.

Motion: Approve Economic Development Grant Incentive
Agreement for LignoTech Florida, LLC and
authorize the Chairman to sign same.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Commissioner Leeper – Aye
Commissioner Edwards – Aye
Commissioner Spicer – Aye
Chairman Boatright – Aye
Absent: Commissioner Kelley
Follow Up: County Manager, County Attorney, Nassau County
Economic Development Board

RS160706 – 6:28:04 (Tab D) Set Public Hearing for August 8, 2016 at 6:00 p.m., or as soon thereafter as the matter can be heard, for the abandonment of Nassau County’s interest in Johnson’s Management Group Inc., property which has been used for a portion of Crosby Avenue.

Discussion: Mr. Herring requested that the public hearing be changed to September 12, 2016 in order to obtain the legal description document.

Motion: Set public hearing for September 12, 2016 at 6:00
p.m., or as soon thereafter as the matter can be heard, to consider Tab D as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Public Works

NEW BUSINESS:
RS160706 – 6:29:11 (Tab E) Consider request from the Juvenile Diabetes Research Foundation to utilize the North End Boat Ramp on Saturday, October 29, 2016 for the 2016 Ride to Cure Event.

Discussion: Greg Carroll, President of the North Florida Chapter for Juvenile Diabetes Research Foundation, came forward to review the request.

Motion: Approve Tab E as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Manager, Facilities Maintenance

RS160706 – 6:30:38 (Tab F) Approve and authorize the Chairman to sign the following Lease Agreements with for communication tower sites: (1) Contract No. CM2323 with SpectraSite Communications, LLC, for the tower located at 371105 Oxford Street in Hilliard; and (2) Contract No. CM2324 with American Tower Asset Sub, LLC, for the tower site located at 11702 Old North Trail in Bryceville. Funding source: 49255525-544000.

Motion: Approve Tab F as stated above.
Maker: Commissioner Spicer
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, County IT

RS160706 – 6:31:20 (Tab G) Approve and authorize the Chairman to sign the Broker/Agent Agreement between Nassau County Board of County Commissioners and MFB Financial, Inc. dba The Bailey Group, Contract No. CM2328. Funding source: 01122513-534000.

Motion: Approve Tab G as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Human Resources, Contract
Management

RS160706 – 6:33:01 (Tab H) Approval of attached revisions to the Nassau County Employee Policies and Procedures, Section 2: Standards of Conduct, Policy 2.02 Code of Ethics.

Motion: Approve Tab H as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Human Resources

RS160706 – 6:33:32 (Tab I) Set a Public Hearing for consideration of an Ordinance rescinding Ordinances No. 2014-002 & 2015-01 and adopting an Ordinance for Nassau Amelia Utilities (NAU), establishing rules and regulations, rates, fees and service charges for the user of water and sewer services for the water and sewer system owned and operated by Nassau County, Florida.

Motion: Set public hearing for July 25, 2016 at 6:00
p.m., or as soon thereafter as the matter can be heard, to consider Tab I as stated above.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: NAU, OMB

RS160706 – 6:34:25 (Tab J) Approve a Resolution authorizing execution of the agreement with the State of Florida, Department of Transportation (FDOT), accepting maintenance responsibility for various safety improvements constructed by FDOT; and authorize the Chairman to sign the Construction & Maintenance Agreement, Contract No. CM2331. Funding source: 03404541-546000.

Motion: Approve Tab J as stated above and authorize the
Chairman to sign Resolution 2016-98 regarding
same.
Maker: Commissioner Spicer
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Public Works, Finance, OMB, Contract Management

RS160706 – 6:35:13 (Tab K) Discuss/receive Board direction regarding the Florida Department of Transportation’s priority projects.

Discussion: Mr. Herring reviewed the options.

Motion: Approve Senario B: To accumulate the funds needed
to widen and resurface, County can retain the $1,850,026.00 in fiscal Year 2015, defer indefinitely Kolars Ferry Road (434549-1) in Fiscal Year 2017 for $3,640,000.00 and also defer indefinitely Rowe Cutoff in Fiscal Year 2018 for $3,500,000.00. The County would then proceed with the widening and resurfacing of Old Dixie Highway in Fiscal Year 2018 with the accumulated funds.
Maker: Commissioner Spicer
Second: Commissioner Boatright
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Public Works, Finance, OMB

RS160706 – 6:39:16 (Tab L) Discuss/consider Priority Projects for the North Florida Transportation Organization’s 2040 Long Term Transportation Plan.

Discussion: Mr. Herring reviewed the request.

Motion: Approve Priority project listing for the North
Florida Transportation Organization’s 2040 Long Term Transportation Plan as presented by the Public Works Director.
Maker: Commissioner Spicer
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Public Works

RS160706 – 6:42:16 (Tab M) Approve and authorize the Chairman to sign a Memorandum of Understanding from the North Florida Transportation Planning Organization (TPO) for the North Florida Clean Fuels Coalition.

Discussion: Mr. Herring reviewed the request.

Motion: Approve Tab M as stated above.
Maker: Commissioner Leeper
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Public Works

RS160706 – 6:43:11 (Tab N) Approve and authorize the Chairman to sign the Non-Exclusive Grant of Drainage Easement for acceptance of a drainage easement between Hess Gas Station and the Gateway to Amelia. Funding source: 03420541-549000.

Discussion: Mr. Herring reviewed the request.

Motion: Approve Tab N as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Public Works, Contract Management,
County Attorney

RS160706 – 6:44:36 (Tab O) Discuss/consider rescheduling the Monday, August 22, 2016 Board Meeting due to the Supervisor of Elections utilizing the Commission Chambers for the Primary Election.

Motion: Cancel the regular meetng on August 22, 2016 at
6:00 p.m. Board will set special meeting if needed.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Manager, County Attorney, Board, Clerk
Staff

APPOINTMENT(S):
RS160706 – 6:46:26 (Tab P) Appointment of a District 5 representative on the Code Enforcement Board.

Noted: Chairman Boatright stepped down from the Chair and Vice Chairman Leeper assumed the duties of the Chair.

Motion: Appoint Thomas Ford to serve on Code Enforcement
Board, District 5 representative. (Term expires June 2019.)
Maker: Commissioner Boatright
Second: Commissioner Edwards
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Manger, Building Official, Code
Enforcement, Finance, OMB

Noted: Chairman Boatright resumed the duties of the Chair.

NON-QUASI-JUDICIAL PUBLIC HEARING(S):
RS160706 – 6:08:03 (Tab Q) Consider an Ordinance Amending Ordinance No. 76-10, as amended, which provided for on-beach camping on the Atlantic Ocean Beaches in the Unincorporated Areas of Nassau County; Specifically Amending Section 1, Definitions; Section 2, Violations; Adding a New Section 3; providing for penalties; and providing an effective date.

Discussion: Mr. Mullin advised that further revisions are needed to the beach camping ordinance.

The following individuals chose not to speak on this matter at this time: Scott Sernaker, Eric Childers, and Lowell Hall.

Motion: Continue to September 12, 2016 at 6:00 p.m., or
as soon thereafter as the matter may be heard, consideration of Tab Q.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley

RS160706 – 6:09:34 Mr. Mullin recognized former State Representative George Crady in the audience.

EXPANSION ITEMS:
RS160706 – 6:10:29 (1) Request Board appoint representative to the Community Alliance Committee. (2) Approve and authorize the Chairman to sign the Certificate of Participation for Fiscal Year 2016 Edward Byrne Memorial Justice Grant (JAG) Program – JAG Countywide – State Solicitation (Grant Award – $45,615.00). (3) Consider request from the Yulee Historic Council, Inc., for $50,000.00 match as required for their Historic Preservation Grant application for preservation of the old Yulee Middle School on US17; and if approve, authorize the Chairman to sign a letter pledging the match. (4) Schedule a special meeting for July 11, 2016 at 4:00 p.m. to continue discussion regarding the CIP for Fiscal Year 2016/2017. (5) Schedule a workshop to discuss mental health in Nassau County.

Motion: Expand the meeting to consider three (3) items as
stated above.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Attorney, County Manager

RS160706 – 6:47:33 Expansion Item #1: Request Board appoint representative to the Community Alliance Committee.

Motion: Appoint Commissioner Edwards to serve on the
Community Alliance (recently re-established by the Department of Children and Families).
Maker: Commissioner Leeper
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Attorney

RS160706 – 6:49:23 Expansion Item #2: Approve and authorize the Chairman to sign the Certificate of Participation for Fiscal Year 2016 Edward Byrne Memorial Justice Grant (JAG) Program – JAG Countywide – State Solicitation (Grant Award – $45,615.00).

Motion: Approve expansion item 2 as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: Finance, OMB, Grants, Sheriff

RS160706 – 6:12:18 Expansion Item #3: Consider request from the Yulee Historic Council, Inc., for $50,000.00 match as required for their Historic Preservation Grant application for preservation of the old Yulee Middle School on US17; and if approve, authorize the Chairman to sign a letter pledging the match.

Discussion: Everett Harpe came forward to address the rehabilitation of the old Yulee Middle School as it related to a grant. Discussion followed.

Motion: Approve request from Yulee Historic Council, Inc.
for $50,000 match as required for their Historic Preservation Grant application for preservation of the old Yulee Middle School on US 17; and authorize Chair to sign the letter pledging the match. Approval is contingent upon successful negotiation and approval of a three party agreement between the School Board, BOCC and Yulee Historic Council; award and approval of the award grant of $500,000.00 from the State’s Economic Opportunity Commission (EOC) and approval by the BOCC as to any requirements of the EOC grant. Deadline is July 8, 2016.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Attorney, County Manager

RS160706 – 6:50:06 Expansion Item #4: Schedule a special meeting for July 11, 2016 at 4:00 p.m. to continue discussion regarding the CIP for Fiscal Year 2016/2017.

Motion: Approve expansion item 4 as stated above.
Maker: Commissioner Edwards
Second: Commissioner Leeper
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: OMB, County Manager

RS160706 – 6:50:34 Expansion Item #5: Schedule a workshop to discuss Mental Health in Nassau County.

Motion: Set workshop session for August 8, 2016 at 4:00
p.m. to discuss Mental Health policies, services and delivery plans. County Manager will advise DCF in order to participate in the discussion. County Attorney will contact DCF to advise the Board’s action to appoint Commissioner Edwards to the Community Alliance and set a meeting with DCF representatives, County Attorney, County Manager and Commissioner Edwards in advance of the workshop session.
Maker: Commissioner Edwards
Second: Commissioner Spicer
Action: Aye: Commissioners Leeper, Edwards, Spicer, and
Boatright
Absent: Commissioner Kelley
Follow Up: County Manager, County Attorney, Board, Clerk
Staff, OMB

DISCUSSION ITEMS:
RS160706 – 6:55:05 Commissioner Spicer’s Business:

• Thanked his follow Commissioners for moving forward with improvements to County Road 115.

RS160706 – 6:55:28 Commissioner Edwards’ Business:
None.

RS160706 – 6:55:32 Commissioner Leeper’s Business:

• Recognized Gil Langley, Executive Director of the Tourist Development Council (TDC), on becoming Chairman of the Board of the Florida Association of Destination marketing Organizations (FADMO).

RS160706 – 6:56:37 Chairman Boatright’s Business:

• Thanked Mr. Langley for everything he does for Nassau County.

There being no further business, the regular session of the Nassau County Board of County Commissioners adjourned at 6:57 p.m.

_____________________________
Walter J. Boatright, Chairman
Attest:

____________________________
John A. Crawford, Ex-Officio Clerk